Coordinator, Center for Continuing Education and Outreach University of South Alabama - 4.0 Mobile, AL Job Details Full-time 5 hours ago Qualifications Student supervision Overseeing educational financial management Accounting systems Staff supervision Cash amount verification Business travel arrangements Workflow management (operations management method) 5 years Banner Staff scheduling Executive administrative support Mail distribution Purchase order management Mid-level High school diploma or GED Meeting scheduling Hiring Invoice payment processing Expense reports Financial records management Financial record maintenance Mail management Compliance documentation Daily transaction recording Recruiting Purchasing Mail processing Deposits Training Physical document handling Full Job Description Posting Details Position Information Position Number 007190 Position Title Coordinator, Center for Continuing Education and Outreach - 007190 Division Academic Affairs Department 310100 - Global

USA, AVP

Office Minimum Qualifications High school diploma or equivalent and five years of related experience. An equivalent combination of education and experience may be considered. Preferred Qualifications Job Description Summary The University of South Alabama's Center for Continuing Education is seeking to hire a Coordinator Center for Continuing Education and Outreach. Interested candidates should apply to be considered. Essential Functions These are the job duties required of the position. Essential Functions Performs high-level administrative, organizational, and financial operations support for both the Center for Professional & Continuing Education and the Office of Global Outreach. Manages the daily office workflows and program logistics. Plays a critical role in fiscal management, ensuring accurate record-keeping, compliance with institutional policies, and smooth financial administration across all outreach initiatives. Processes journal entries and expense transfers between departments; maintains comprehensive, audit-ready expense documentation and financial records. Manages petty cash funds according to institutional guidelines, prepares timely bank and institutional deposits, and reconciles incoming payments. Issues and follows up on invoices for any continuing education programming. Handles daily cash, check, and credit transactions; prepares financial summaries and regular fiscal reports as directed. Uses a university purchasing card (p-card) in strict adherence to institutional policy; processes vendor invoices, agent contracts, and international commission payments. Works extensively within institutional financial systems (e.g., Concur, Banner) to submit travel expense reports, purchase orders, and payment requisitions. Makes comprehensive administrative and logistical arrangements for conferences, workshops, non-credit courses, and global outreach initiatives. Coordinates participant registrations, fee collections, and specialized billing for continuing education programs. Serves as the primary administrative support to the Executive Director of Outreach and Professional Development. Coordinates meeting schedules, itineraries, and domestic/international travel arrangements for the Executive Director. Receives and routes incoming physical mail and digital communications. Maintains organized electronic and physical filing systems for administrative, legal and program records. Assists with recruiting, training, scheduling, and supervising student workers. Performs other administrative, financial, and operational duties as assigned. Regular and prompt attendance. Ability to work schedule as defined and overtime as required. Related duties as required. Posting Information Number of Vacancies 1 Position End Date (if temporary) Job Open Date 09/16/2026 Job Close Date Open Until Filled Yes Special Instructions to Applicants Working Days Monday - Friday Working Hours 8:00 a.m. - 5:00 p.m. Job Location Main Campus Full-time or Part-Time Full Time Regular or Temporary Regular