Development & Donor Relations Coordinator | Arizona Musicfest

Development & Donor Relations Coordinator | Arizona Musicfest Posted April 17th, 2026 Arizona Musicfest seeks a highly organized, detail-oriented, and service-driven individual to join our team as Development & Donor Relations Coordinator. This position plays a vital role in supporting the day-to-day operations of the Development Department and advancing Musicfest's fundraising, stewardship, and donor engagement efforts. ________________________________________ The duties listed in the job description below are meant to illustrate the various types of work that may be performed. The omission of specific duties and/or responsibilities does not exclude them from the position, assuming the work is similar, related, or a logical assignment to the position. Position Summary The Development & Donor Relations Coordinator supports all core development department operations, including gift processing, donor acknowledgment, benefits fulfillment, database maintenance, donor communications and stewardship. This position works collaboratively across departments to ensure seamless donor engagement and assists with box office services, donor receptions, special events, concerts and Board of Directors relations as needed. ________________________________________ Essential Duties & Responsibilities Donor Relations & Stewardship

• Support fundraising efforts through donor identification, cultivation, and stewardship activities.
• Collaborate directly with the Director of Development on the relationship management of Musicfest's donor community, including Circles of Giving donors ($1,000+) and Community of Support donors ($999 and below).
• Serve as a key point person for Musicfest Community of Support donors ($999 and below), providing a familiar connection at concert events and through correspondence.
• Provide concierge-level ticketing support for Circles of Giving members.
• Create invitations and manage logistics (RSVPs, catering, announcements) for development events and concert-related receptions, including Donor Patio and Inside the Circle events.
• Deliver exceptional customer service to prospective and current donors, addressing inquiries promptly and professionally. Data Management
• Manage and maintain Musicfest's donor database and fundraising records with a high level of accuracy and confidentiality.
• Process the receipt of all contributed revenue in the organization's customer relationship management (CRM) system in an accurate and timely manner.
• Maintain electronic donor files, including documentation and acknowledgment letters.
• Update donor records with current contact information, giving history, call reports, and biographical notes.
• Maintain the organization's Concierge/Circle member directory.
• Update donor contact data in the email marketing system.
• Generate reports and lists using CRM and wealth screening tools. Donor Communications
• Prepare and distribute prompt donor acknowledgment letters.
• Assemble welcome packets for new members of Musicfest's Circles of Giving.
• Coordinate and distribute Circles of Giving renewal communications.
• Update the Giving section of the Musicfest website as needed. Organizational & Administrative Support
• Assist the CEO with special projects and Board of Directors meeting preparation and communications.
• Serve as liaison for Board meetings, including distributing materials, managing RSVPs, and responding to inquiries.
• Serve as a patron services representative, processing box office orders by phone and in person.
• Assist in qualifying donor and patron records.
• Attend select concerts, receptions, and special events as a representative of the Development team. ________________________________________ Reporting Relationship This position reports to the Director of Development and works collaboratively with the Development Department and other key staff members. ________________________________________ Desired Qualifications
• Bachelor's or Associate's degree.
• Experience within a nonprofit arts organization preferred, though not required.
• Ability to work some evenings and weekends during the concert season and for special events.
• Excellent verbal and written communication skills, with strong organizational, analytical, and problem-solving abilities.
• Comfortable working with and/or learning database systems, CRM platforms, and general office software.
• Self-motivated and capable of working independently, while also collaborating effectively as part of a team.
• Ability to manage multiple priorities and deadlines in a fast-paced environment with professionalism and composure.
• Physical ability to lift and carry up to 25 pounds when transporting materials and assisting with event setup.
• Demonstrated enthusiasm for and commitment to the mission of Arizona Musicfest and the performing arts.

Character Traits:

It is expected that while employed by Arizona Musicfest, employee shall demonstrate personal qualities of integrity, credibility, discretion, and initiative. While under the employment of Arizona Musicfest, employee shall maintain a positive, professional, and collegial demeanor in their interactions with others. Employee will demonstrate adaptability and willingness to develop and implement new processes and strategies.

ABOUT ARIZONA MUSICFEST

Located in Scottsdale, AZ, the vision of Arizona Musicfest is to "Bring the Joy of Music to All". This is achieved through the presentation of world-class performances; by providing outstanding training, performance opportunities, and scholarships to young musicians; as well as through Music Alive!, Musicfest's dynamic lifelong learning and creative aging series. Each October through April, Arizona Musicfest presents celebrity entertainers and distinguished artists, from a variety of musical genres, in exceptional concert programs at venues in North Scottsdale and Phoenix. For the most recently completed season, Musicfest attracted over 50,000 attendees to its concert season, while over 5,000 individuals participated in Musicfest's community music engagement programs. Arizona Musicfest is an equal-opportunity employer. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.

Details Organization/Company:

Arizona Musicfest Website:

http://www.azmusicfest.org

Location:

Scottsdale, AZ Deadline:

06/01/2026 How to

Apply:

Interested and qualified applicants should electronically submit a cover letter, resume, two professional references, and salary requirements to: jobs@azmusicfest.org. On the e-mail's Subject line, please indicate: "Development and Donor Relations Coordinator."

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