William S Hart Union High School District Personnel Commission

• Classified Employment

OPEN & PROMOTIONAL ANNOUNCEMENT HIGH SCHOOL REGISTRAR

• NON-BILINGUAL & BILINGUAL (SPANISH)

PERMANENT POSITION RELEASE DATE

July 13, 2026 APPLICATION

DEADLINE

JOB POSTING:

July 24, 2026 ~ 4:00 p.m.

THE POSITION

26-REGHS-001 The testing process will be conducted to establish an eligibility list which will be used to fill one Registrar

• High School
• 12 months, 8 hours per day Bilingual (Spanish) High School Registrar position at Learning Post Academy.

It will also be used

SALARY RANGE

to fill any additional HS Registrar vacancies that may occur during the life of the eligibility list. 230

• Step 5: $5285.90 1: 4545 66/ Step 2: $4724.51/ Step 3: $4908.08/ Step 4: $5088.10/
• Bilingual stipend will be added when/where required.

Bilingual candidates must pass a bilingual Current employees retain longevity pay; actual salary may exceed posted range. Only experience exam in order to qualify for the additional stipend. MINIMUM and education listed on your application will be considered for salary placement. Ensure all information, equivalent , is accurate at submission. including your ful leg l name

QUALIFICATIONS

• Supplemental coursework in general business or equivalent AND High school diploma PLUS
• Four years of experience providing administrative and clerical support in records,
• attendance and data entry of student information.

LICENSES

APPLICATION

INSTRUCTIONS

NOTIFICATION

OF STATUS

EXAM PROCESS:

ALL APPLICANTS

• May require a valid California driver's license.

Applyresumeonlinewillat:

NOThttps:

//wwwbe accepted.schooljobsin lieu of a.com/careers/hartdistrictthoroughly completed online application. applicantsOnline applicationswill be notifiedwill beofscreenedtheir qualificationto determinestatusif theviaminimumemail withinqualificationsone weekarefollowingmet. All closing date. scheduled

Written Exam:

for Qualified applicantsQualifiedwill beapplicantsinvited viawillemailbe invitedto a remotevia emailwrittento aexam Tuesday, August 4, 2026.

Spanishwritten &Woralittexam,n & OralscheduledExam:

for a date to be determined.

Exam Weights:

Written:

100% on a list is determined by scores attained plus any applicable seniority points. As part of your rights, Merit Rule section 2A.14qualifying.

C, ReviewscoreandmustAppealsbe achievedof Examinationall portionsstates, "ifof thecandidateexamination(s)wishes to orderrotesttoanybepartplacedof theon anexamination,eligibility listthe. protestRanking must be submitted in writing to the Classified Personnel Director during the five (5) day review period". The review period is the days following notification of your test results. Please review this section in the rules for additional details. If you have any questions, please contact the Personnel Commission Office at (661) 259-0033, ext. 411. actualThe Williamor perceivedS. Hart race,Unioncolor,Highethnicity,School Districtnationalprohibitsorigin, discrimination,immigration status,intimidation,ancestry,harassmentreligion, age,(includingmarital status,sexualpregnanha assment),cy, parentalor bullyingstatus,basedphysicalon aorperson'smental disability, medical condition, military or veteran status, political affiliation, sex, gender, gender identity, gender expression, genetic information, sexual orientation, or association with a person or a group with one or more of these actual or perceived characteristics. For questions or complaints, contact Chief Administrative Officer

• Student Services and Section 504 Coordinator Jan Daisher, and/or Director of Human Resources and Title II / Title IX Coordinator, Mark Crawford.

Both can be reached at the William S. Hart Union High School District, 21380 Centre Pointe Pkwy, Santa Clarita, CA 91350, (661) 259-0033, or by email: UCP@hartdistrict.org. El Distrito de Escuelas Secundarias William S. Hart Union prohíbe la discriminación, la intimidación, acoso (incluido el acoso sexual) o intimidación basada en la realidad o percepción de una persona raza, color, etnia, origen nacional, estado migratorio, ascendencia, religión, edad, estado civil, embarazo, estado parental, discapacidad física o mental, condición médica, estado militar o veterano, afiliación política, sexo, género, identidad de género, expresión de género, información genética, orientación sexual, o asociación con una persona o un grupo con uno o más de estos características percibidas. Para preguntas o quejas, comuníquese con el Director Administrativo

• Servicios Estudiantiles y Coordinador de la Sección 504, Jan Daisher, y/o con el Director de Recursos Humanos y Coordinador del Título II / Título IX, Mark Crawford.

Ambos pueden ser contactado en William S. Hart Union High School District, 21380 Centre Pointe Pkwy, Santa Clarita, CA 91350, (661) 259-0033, o por correo electrónico: UCP@hartdistrict.org. William S.

Hart Union High School District Position Description Position:

Registrar•

High School Job Family:

Secretarial/Clerical FLSA:

Non-exempt Approved by: Personnel Commission, December 9, 2009

Salary Range:

230

Revised:

5-13-15, 12-15-16, 10-11-18, 6-8-23 Summary Under the direction of the principal or assigned administrator performs a variety of complex clerical and statistical record keeping duties related to the enrollment, graduation or withdrawal of high school students including those in special programs, according to established policies and procedures. Receives, establishes, and evaluates records, updates files with class credits and grades, and evaluates records for compliance with graduation requirements. Maintains and archives academic records. Distinguishing Career Features Registrar

• High School is a senior level position, which may assist with resolution of student and parent grade and registration disputes, property returns for student withdrawal, and verification of exit IEP meeting, coordination of home study teacher and grades, oversees accurate diploma distribution, in addition to all regular and higher function registrar duties.

Essential Duties and Responsibilities Meets with new students and parents to determine enrollment eligibility. Collects and verifies required documents. Works with counselors to register. Assists parents with the completion of registration materials. Provides brief orientation to new parents and students on registration and school policies and procedures. Verifies enrollment and attendance records for various authorized state and/or federal government agencies, programs, public or private entities. Prepares and maintains students' permanent records. Enters information into computer-aided student files using preset data entry screens. Receives new data and/or revisions, enters data, and routes updated information to appropriate staff or departments. Requests transcript of grades and cumulative files from other schools (foreign and domestic) for new students transferring into the District. Verifies authenticity of requests and responds to inquiries from other schools, colleges, employers or authorized agencies regarding student grades, attendance, and other information contained in student files. Evaluates transcripts received from other schools (foreign and domestic). Converts grade and hour credits to corresponding units used within the District. Transcribes student information into District student databases. May need to interpret information written in a foreign language. Enables system to allow teachers to enter grades for each term and imports grades from various formats to the student information systems. Conducts audits for missing or incomplete grade reporting using queries or ad hoc reports, working with teachers to ensure accuracy. Maintains and updates master course lists. Assists administrators in preparing and entering master course schedules. Enters course schedule information to student databases, ensures that numbers, titles and descriptions appear in student files according to coding scheme. Creates new course sections as needed throughout the school year. Changes enrollment for students on home study placement. Monitors dates of absences to coordinate with placement approval. Coordinates with current and home study teachers for grades and ensures the re-instatement of temporary home study students to original classes. Creates new sections for partial home study students. Prepares a variety of eligibility lists (e.g., sports, lunch program, etc.) of students from grades listed in student permanent record files through ad hoc and pre

• formatted reports. Maintains student records on assessments (e.g., CELDT, ACT, statewide exams, SAT, AP Scores, CAHSEE, etc.) Creates reports to include names of students and their scores. Compiles accurate graduation lists, determine GSS merit recipients, identifies non
• graduating students and properly codes early graduates and students with waivers and exemptions.

Orders diplomas, covers, certificates of completion and NSF seals. Oversees accurate diploma distribution. Manages and submits student information for special awards and certificates such as, but not limited to, ELA, National Merit, Cal Grant and other applicable scholarships available to qualifying seniors. Reviews students' records with counselors to assure students' compliance with advancement and graduation requirements. Maintains individual immunization records for new students, reviews need for immunizations according to State and County mandates, and updates immunization records accordingly. Prepares special reports, including those that are mandated, requiring accessing and extracting data from student information systems, and eventual submittal to state and other agencies. Implements opening and closing of the school year. Moves students, inputs end dates, searches for duplicate credits, marks appropriate entries as non-grades, submits withdrawals to proper school, handles Intra-district transfers, and identifies fifth year seniors and expelled students using the District's student database system. May perform attendance compilations, administration and scoring of tests, reception, and other administrative support consistent with the needs of the school site. Provides orientation and work direction to other support staff. For example, may train or assist other (e.g., teachers, instructional assistants, etc.) on the procedures to extract information from the system. Performs signatory duties for school transcripts, attendance verification, social security, using school seal. Assists with the resolution of student and parent disputes as they relate to records, grades and registration. Meets with parents to withdraw students and ensures the return of school property and debt collection. Verifies that exit IEPs were held for district Special Education students. May provide oral and/or written translation for non-English speaking individuals. Performs other duties as assigned that support the overall objective of the position. Qualifications Knowledge and Skills In-depth knowledge of registration and student file requirements, policies, and procedures, including origination and compilation of cumulative student records, the course/activity schedules of the school, and matriculation and graduation requirements. Extensive knowledge of student information system.

• Working knowledge of applicable District policies and procedures and State Education Codes.
• Advanced knowledge of and skill at using office productivity software and special applications.
• Record keeping, data entry, file management, general office, and clerical skills.
• Skill at organizing and developing controls and procedures for the security and privacy of large volumes of student data.
• Interpersonal skills to convey a positive image of the school, school performance, programs, policies, and procedures to new students and parents.
• Writing skills to prepare routine, professional correspondence and reports. Abilities Maintain complex sets of records and reports consistent and compliant with defined requirements.
• Translate subjects and credits from other schools and adapt them to the District's grading system and school calendar.
• Interpret, apply, and communicate District policies and procedures and State Education Codes covering registration, records, matriculation, and graduation.
• Interact with a diverse range of formal and informal contacts with courtesy and patience.
• Maintain the privacy of student records and information.
• Provide outstanding customer service to internal and external customers.
• Skill in maintaining a high attention to detail to ensure accuracy and completeness.
• Ability to demonstrate high dependability to complete assignments according to schedule.
• Skill in demonstrating adaptability and flexibility to meet changing work assignments and priorities.
• Ability to detail with others in a tactful and diplomatic manner.
• Skill in conveying information in a clear, concise and accurate manner.
• Ability to analyze difficult situations and develop a plan of action.
• Ability to function under pressure and to multi-task.

Physical Abilities Function indoors in an office environment engaged in work of primarily a sedentary nature. Ambulatory ability to sit for extended periods of time, to use microcomputers and peripheral equipment, accomplish other desktop work, and to move to various campus locations. Near vision to read printed materials. Auditory ability to carry on conversations in person and over the phone. Retrieve work materials from overhead, waist, and ground level files. Manual and finger dexterity to write and keyboard at 40 w.p.m., operate microcomputer, and to operate other standardized office equipment, requiring repetitive motions. Education and Experience High school diploma or equivalent, supplemental coursework in a general business or equivalent, and 4 years of experience providing administrative and clerical support in records, attendance, and data entry of student information. Optional Second Language Some positions in this classification require the ability to speak, read, and write a second language in addition to English, any may require bilingual proficiency for which selective certification may apply (Education Code 45277). Licenses and Certificates May require a valid California driver's license. Working Conditions Work is performed indoors where minimal safety considerations exist.