Administrative Specialist, Department of Chemical and Biomolecular Engineering

at University of Delaware in Newark, Delaware, United States Job Description University of Delaware Equal Employment Opportunity Statement The University of Delaware is an Equal Opportunity Employer which encourages applications from Minority Group Members, Women, Individuals with Disabilities and Veterans. The University's Notice of Non-Discrimination can be found at http://www.udel.edu/aboutus/legalnotices.html

Job No:

503016

Work Type:

Staff Location:

Newark, DE Categories:

Administrative Support, Full Time

SALARY GRADE

29E

CONTEXT OF THE JOB

Under the general direction of the Chairperson and Business Administrator, the Administrative Specialist will be expected to independently execute the duties of this position. The principal responsibility of this position is anticipating, coordinating, and executing the annual academic, recruiting, public relations, and development events for the Department with very little input from the Chair or Business Administrator. As such, this position demands resourceful problem solving, tact and the ability to maintain confidentiality. The Department of Chemical & Biomolecular Engineering is a world-class nationally and internationally ranked department. As one of the primary front-line representatives of UD's Chemical & Biomolecular Engineering Department, this position greatly influences the perception that the world-wide chemical engineering community, the UD ChE alumni, and the University community have of UD's Chemical & Biomolecular Engineering Department. In addition, the Administrative Specialist, also manages, plans, and coordinates all department events, will oversee the department's recruiting program. Responsibilities include managing a fiscally sound recruiting budget, managing recruitment efforts at all external/internal recruitment events, participating in all graduate school fairs representing the department and corresponding with prospective students throughout the inquiry and admission process.

MAJOR RESPONSIBILITIES

Oversees or assists with all facets of the daily operations of the Department, ensuring compliance with university, state and federal laws, policies and regulations. Supervises and mentors department Concur Liaison and Student Workers. Provides guidance to all levels of management on policy questions, financial and administrative matters. Manages, plans, and directs logistical operations for all major departmental publicity, recruitment, development, and strategy building events, totaling more than 20 per year. Secures appropriate venues and manages all logistics including audio/visual needs, refreshments, documentation preparation and facility management for meetings and other events planned by the department. Secures appropriate venues and manages all logistics including audio/visual needs, refreshments, documentation preparation and facility management for meetings and other events planned by the department. Coordinates faculty recruitment and works with chair of search committee to arrange all candidate visits. Arranges the Delaware Alumni Reception at the AIChE Annual Meeting. Plans, directs, and participates in the logistical operations of the department's graduate recruitment events to further the department's recruitment mission-- including representing the department at annual recruiting events. Participate in on-site graduate student recruiting weekend fairs. Single point of contact for all details related to weekend for both recruits and faculty. Reimburses student recruits for transportation expenses. Interfaces with professionals and their exe Equal employment opportunity, including veterans and individuals with disabilities.

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