ASSOCIATE REGISTRAR

\nAssociate Registrar\n

JOB DETAILS

Department:

Professional/Administrative Staff\n

Job Type:

Staff\n

Status:

Exempt\n

Deadline:

Until Filled\n

ASBURY UNIVERSITY IS LOOKING FOR A QUALIFIED CANDIDATE TO FILL THE OPEN

Associate Registrar position\nApply at jobs.asbury.edu\n

POSITION SUMMARY

\nThe Associate Registrar supports the University Registrar to further the academic goals and mission of the institution by providing strategic operational oversight in academic records management, student data integrity, and academic technology systems. This role oversees annual catalog and cun-iculum processes, transfer credit evaluation, institutional reporting details, and all aspects of the degree certification process. An important part of the position is supporting the ministry and mission of the University and advancing the academic excellence and spiritual vitality of our University and students. Each employee plays an important role in the development of the Christian faith in our students.\n

PRIMARY RESPONSIBILITIES

\nAssists the University Registrar in overseeing daily operations of the Registrar's Office .\nEnsures the operational effectiveness of the Registrar's Office by managing Information Technology needs relating to the Student Information System (Anthology Student) and other key academic systems (Slate, Student Portal, etc.); works closely with the Academic Records System Coordinator to test and troubleshoot technology systems.\nLeads the annual catalog production process, including coordination of curriculum updates, utilizing Anthology Student (SIS), Curriculog, Acalog, and the University website; provides expert counsel to departmental faculty considering curricular changes.\nManages the degree certification process, including the graduation application process, notification of remaining requirements, the tracking of student progress toward degree completion, graduation checks, and posting of degrees. Student Information System (Anthology Student), ensuring compliance with FERPA and applicable federal, state, and accreditation regulations related to academic records.\nOversees transfer equivalency and credit by examination decisions in consultation with faculty departments and the University Registrar; collaborates with the Transfer Analyst in reviewing undergraduate transcripts for transfer credit evaluation.\nDetermines eligibility, produces reports and oversees processing a variety of student honors and student status updates, including graduation honors, Dean's List, and academic probation/suspension updates.\nDevelops and maintains standard and requested reports, extracting data from the Student Information System and other resources; produces term and annual statistics reports.\nHelps compile and submit required enrollment and degree reports to various federal, state, and other third-party organizations, including accreditation and licensure bodies.\nCollaborates with the University Registrar on academic partnership program details; serves as the primary contact for students in partnership programs or relating to study abroad.\nTogether with the University Registrar, maintains accurate student records using the University\nManages essential beginning- and end-of-term academic processes including posting of attendance, final grade entry, incomplete review and tracking, and registration window configuration.\nOversees reports, lists, line-up, and seating details related to Baccalaureate and Commencement.\nIdentifies opportunities for process improvement and leads initiatives to enhance efficiency, accuracy, and service quality within the Registrar's Office.\nLeads office staff in providing outstanding service to faculty, students, and other internal and external constituents.\nMust be available for evening and weekend registration, as requested, and for Baccalaureate and Commencement activities.\nMaintains documented detailed instructions for Anthology Student, Slate, Curriculog, Acalog, TES, reporting processes and regular position tasks.\nRegular and punctual attendance at work.\nOther support duties/special projects, as needed to contribute to the success of the department.\n

QUALIFICATIONS

\nBachelor's degree from an accredited college is required.\nExperience in higher education administration, preferably in a Registrar's Office.\nExperience with academic records, degree audit, or curriculum management systems preferred.\nStrong analytical and problem-solving skills.\nExcellent organizational and project management abilities.\nStrong customer service orientation.\nProficient in Microsoft Office and proven ability to master new technologies.\nAbility to uphold FERPA and keep information confidential required.\nA committed and dynamic Christian faith is vital along with the ability to support the University's theological position, lifestyle standards and mission.\n

Institutional Commitment:

\nAsbury University is an independent, Christian, liberal arts university in the Wesleyan-Holiness tradition. In the desire to be a more inclusive community, reflective of the Kingdom of God, we especially encourage applications from women and from candidates from various ethnic backgrounds. At Asbury University, employees must display a committed and dynamic Christian faith along with the ability to support the University's theological position, lifestyle standards, and mission. Candidates must agree, support and adhere to university policies and proceduresincluding the Faculty Manual, Community Standards Guidelines, Human Sexuality Statement, and the Standard of Conduct for employees. 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