Operations Administrator for Graduate College Missouri State University - 4.2 Springfield, MO Job Details Full-time $50,000 - $57,000 a year 5 hours ago Qualifications Computer operation Word processing Spreadsheets Academic institution experience Database administration Managing projects Experience at colleges/universities University experience Full Job Description Position Information Position Title Operations Administrator for Graduate College Work Location Springfield Campus Out-of-State Employment Out-of-state employment is limited to Arkansas, Virginia, Maryland, and Washington, D.C., and subject to supervisor approval. Department Graduate College Administration HR Home Department 020800 GRADUATE COLLEGE Pay Grade 43 Proposed Salary $50,000 - $57,000,depending on experience Sponsorship Information Applicants must be currently authorized to work for ANY employer in the United States on a full-time basis. This position is not eligible for work visa sponsorship. Position only available to current, regular, full-time Missouri State University employees? No, Position is available to all applicants. Appointment Type Full Time Regular Exempt/Non-Exempt Exempt General Function The Operations Administrator for the Graduate College coordinates all aspects of graduate processes, including, but not limited to perform budgeting and financial record keeping as well as developing/maintaining databases, statistical trend analysis, resolving student problems, and monitoring student matriculation in the daily operation of the Graduate College. This position is also responsible for maintaining and revising Graduate College publications and web pages and works collaboratively with the Dean of the Graduate College to provide support and managerial assistance in the implementation of various operational functions within the Graduate College office. Description of Primary Duties 1. Manages and oversees the day-to-day administrative function of the Graduate College office. 2. Helps to ensure the achievement of the mission of the University by assisting the Dean of the Graduate College, the Budget and Financial Manager of the Provost Office, colleges, and academic departments. 3. Assures the utilization of available techniques, technologies, and accurate methodology to assist with budgeting, budget reporting, resource allocation, and budget control. 4. Oversees monthly review process of Graduate College budgets and report anomalies to the Dean of the Graduate College, and the Budget and Financial Manager of the Provost Office. 5. Oversees the Graduate College cost center budgets including authorization to process payment requests, requisitions, expenditures, and transfers. 6. Prepares and reviews travel expense reports for accuracy and adherence to policy. 7. Provides leadership to faculty evaluation committees and administers all internal grants by coordinating budgeting and record keeping for faculty research grants, summer faculty fellowships, thesis and non-thesis funding, as well as student travel funding. 8. Assists with administrative functions within the college by developing and maintaining various databases used to compile, analyze, and report historical data regarding graduate student enrollment, degree completion, internal grants, funding awards, fellowships, and other records of functions administered by the Graduate College. 9. Provides support for graduate programs administered by the Graduate College. 10. Assists the Dean of the Graduate College in monitoring student academic progress, including adherence to grade requirements. 11. Oversees the file retention and management system for the Graduate College. 12. Oversees the English Language Proficiency Exam process and prepares the biennial report to MDHE on behalf of the Provost and Dean of the Graduate College. 13. Works in cooperation with all colleges, the Provost's Office, all Administrative units, including college deans, academic and administrative department heads, faculty, staff, and students to assist with graduate programs and certificates. 14. Contributes to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgrounds. 15. Remains competent and current through self-directed professional reading, developing professional contacts with colleagues, attending professional development courses, and attending training and/or courses as directed by the Dean of the Graduate College. 16. Helps to ensure the success of the Graduate College by performing all other duties as assigned.

Minimum Acceptable Qualifications Education:

A Bachelor's degree is required; a Master's degree is preferred. An equivalent combination of years of experience and education may be considered for substitution of educational requirements.

Experience:

With a Bachelor's degree, at least five years of experience in responsible positions in higher education organizing and managing projects and/or activities is required. With a Master's degree, at least two years of experience in responsible positions in higher education organizing and managing projects and/or activities is required. Experience working in graduate education is preferred.

Skills:

Strong oral and written communication skills, excellent interpersonal and organizational skills are required. Documented proficient computer skills including experience in word processing, spreadsheets, and database management is required. The ability to develop knowledge of, respect for, and skills to engage with those of other cultures or backgrounds is required. Experience with statistical analysis software is preferred. Familiarity with Banner system is preferred. Additional Qualifications Link to Job Description https://www.missouristate.edu/Human/JobDescriptions/4058.htm Open Date 09/03/2026 Close Date (If Close Date is blank then the posting is considered open until filled) Special Instructions to Applicants The first date of consideration is September 24, 2026, and review of applications will continue until the position is filled. Please attach an unofficial transcript to your application. Official transcript required at time of hire. Equal Opportunity Statement Non-Discrimination Statement Missouri State University is a community of people with respect for diversity. The University emphasizes the dignity and equality common to all persons and adheres to a strict non-discrimination policy regarding the treatment of individual faculty, staff, and students. In accord with federal law and applicable Missouri statutes, the University does not discriminate on the basis of race, color, national origin (including ancestry, or any other subcategory of national origin recognized by applicable law), religion, sex (including marital status, family status, pregnancy, sexual orientation, gender identity, gender expression, or any other subcategory of sex recognized by applicable law), age, disability, veteran status, genetic information, or any other basis protected by applicable law in employment or in any program or activity offered or sponsored by the University. Sex discrimination encompasses sexual harassment, which includes sexual violence, and is strictly prohibited by Title IX of the Education Amendments of 1972. This policy shall not be interpreted in a manner as to violate the legal rights of religious organizations or of military organizations associated with the Armed Forces of the United States of America. The University maintains a grievance procedure incorporating due process available to any person who believes he or she has been discriminated against. Missouri State University is an Equal Opportunity employer. Inquiries concerning the complaint/grievance procedure related to discrimination on the basis of a protected class, including sexual harassment and sexual assault, or compliance with federal and state laws and guidelines, should be addressed to the Director, Office for Institutional Compliance, Carrington Hall 205, 901 S. National Ave., Springfield, Missouri 65897, , 417-836-4252. Background Check Statement Employment will require a criminal background check at University expense. Posting Detail Posting Number 20260222FTS Quicklink for Posting https://jobs.missouristate.edu/postings/87719