FT Department Assistant-CTNRPC

The FT Department Assistant for College Transfer, Natural Resources and Professional Crafts is responsible for initiating, coordinating, and performing the clerical and secretarial functions required in the effective implementation of the administrative procedures of an academic unit. Serve as receptionist. Responsible for answering and routing calls, greeting visitors, handling inquiries from the public, ordering and inventorying office supplies, operating office equipment (copier, scanner, etc.) and coordinating incoming and outgoing mail. Prepare and process purchase requisitions, work orders, travel requests, book adoptions, timesheets, and leave reports. Submit ticket requests for maintenance, security, or other needs for department faculty and staff. Coordinate correspondence and communication to/from faculty and staff and maintain up-to-date office files. Coordinate department room schedule of classes for registration and publication. Prepare correspondence, agendas, publications, and management reports as needed. Arrange appointments, meetings, events, and travel schedules. Maintain currency on technology and software updates related to the responsibilities of this position. Provide support for assigned campus committees and various national and state organizations. Participate in college-wide trainings, workshops, and activities as required. Assist department Dean with projects/activities as needed; assist department program managers with projects/activities as needed; and take minutes for meetings when needed. Adhere to all institutional policies and procedures. Perform other duties as assigned.

Additional Responsibilities:

Ensure a student-centered environment for the front office while supporting departmental faculty and staff. Work collaboratively to solve interdepartmental issues.

Required:

Associate's Degree in Business Administration, College Transfer (AA, AS), or a related field.

Computer skills:

Proficiency using Microsoft 365, Outlook, Word, and Excel.

Preferred:

Experience operating various office technology such as phone systems, printing systems, and basic audio/visual aids. Experience working in a professional and confidential work environment. Experience with online course management platforms, such as Moodle, a plus. The following is necessary for consideration: Official Haywood Community College employment application online found at our jobs page: https://www.governmentjobs.com/careers/haywoodedu . Please call Jamie Hilton at (828)627-4562 with any questions or if you are unable to complete the online application for any reason. The application must be complete for consideration - do not reference resume. A resume is suggested but does not take the place of any questions or details that you need to provide in order to be qualified for the position. Unofficial transcripts must be included for the application process. Most unofficial transcripts can be downloaded from college/university websites. Official transcripts of all secondary education must be submitted to Human Resources within 10 days of any offer of employment. References may not be a current HCC employee. Candidates must provide three professional references with email addresses. At least one reference must be a current or previous supervisor. College screening committee is responsible for application review, interviews, and recommends the candidate to HR. Upon completion of the hire process in HR, President approval is required in the hire of a candidate. HCC is a tobacco free campus Haywood Community College provides equal employment opportunities to all employees and applicants for employment without regard to race, religion, color, national origin, sex, gender, gender identity, sexual orientation, age, disability, genetic information, political affiliation or status as a covered veteran in accordance with all applicable federal, state and local laws. Upon request, the College will make reasonable accommodations for qualified individuals with disabilities so that they may be able to perform the essential functions of their job unless doing so would result in an undue burden for the College. Haywood Community College (HCC) is part of the North Carolina Community College System and is accredited by the Southern Association of Colleges & Schools Commission on Colleges (SACSCOC). Founded in 1965, it is an open-door institution with the mission to foster an environment that meets the educational needs of the communities it serves, promotes student success in higher education and in the workplace, and facilitates economic development. This includes programs for Haywood County high school students through Career and College Promise and Haywood Early College. The college campus, a designated arboretum, boasts one of the most beautiful college campuses in the state with an iconic mill pond, a productive greenhouse, dahlia gardens, an orchard garden and a rhododendron garden.