Senior Support Specialist, Grade F

About Hofstra:

Hofstra University is nationally ranked and recognized as Long Island's largest private university located in Hempstead, N.Y. When you work at Hofstra, you join a team of talented professionals committed to preparing students for the challenges of tomorrow, in an environment that cultivates learning through the free and open exchange of ideas for the betterment of humankind. The work we do at Hofstra supports the education and well-being of our students, and the workforce of the future. While working towards this mission, employees can take advantage of many enriching experiences on campus. Whether it's a lunchtime lecture, a Division I NCAA athletics game, a musical concert, a theatre performance, or a visit to one of our two accredited museums, there is always something exciting to do at Hofstra. Enjoy the ease of going to the fitness center, taking a swim, or grabbing a bite to eat without having to leave our beautiful campus! Hofstra University is dedicated to recruiting and retaining a highly qualified and diverse academic community of students, faculty, staff, and administrators respectful of the contributions and dignity of each of its members. We welcome applications from individuals of all backgrounds and experiences and are committed to building a diverse and inclusive community.

Position Title:

Senior Support Specialist, Grade F School/Division:

Office of Vice Pres. of Development (division)

Office:

Office of Development & Alumni Affairs Full Time/Part Time:

Full-Time Description:

Performs a full range of secretarial duties at a senior level for the administrative staff in the Office of Alumni Affairs. Responsibilities include, but are not limited to: Assist with alumni volunteer programs Maintain and update databases with alumni contact information and records of involvement Coordinate on- and off-campus events, including room scheduling and catering planning Schedule appointments for the Executive Director, type correspondence, maintains files and responds to inquiries Collects and organizes applications for Alumni Affinity group scholarships Produces reports (using Access/Excel and/of Raiser's Edge) for alumni affinity group and departmental events Process marketplace (event registration) orders Fields calls and greets visitors for the Office for Development and Alumni Affairs, handling their inquiries and sorts and distributes incoming mail and other materials and interacts with alumni in person, by telephone, and via email Reviews budget/finance related paperwork related to alumni affinity group accounts Maintains records for alumni affairs staff including check requests, travel and advance forms, and travel expense reports Assist with web research and development Manage bulk mailings Work some evenings and weekends for special events throughout the year Perform other related duties requiring similar skills and responsibilities, as needed

Qualifications:

Proficiency using Microsoft Office, including Access and Excel required. Must possess strong verbal and written communication skills. Must be detail oriented, organized, and able to multitask efficiently. Work well with other group members in a team environment and provide superior customer service. Ability to work in a fast-paced, deadline driven environment. Ability to handle data entry, mail merges, and tables. Detail oriented, self-motivated, well organized, and has the ability to exercise good judgment and discretion with sensitive and confidential information.

EEO Statement:

Hofstra University is an equal opportunity employer and is committed to extending equal opportunity in employment to all qualified individuals without regard to race, color, religion, sex, sexual orientation, gender identity or expression, age, national or ethnic origin, physical or mental disability, marital or veteran status or any other characteristic protected by law.