��HeritageUniversity

JOB DESCRIPTION TITLE

Academic Coordinator DEPT:

Office of Academic Affairs

REPORTS TO

Executive Assistant & Operations Lead to the

Vice President of Academic Affairs FLSA:

Non-exempt SALARY:

$36,000 - $46,000

POSITION SUMMARY:

The Academic Coordinator is responsible for providing prompt, accurate clerical and technical support to faculty, staff, and students. This position reports to the Office of Academic Affairs and supports the day­ to-day administrative functions necessary to administer academic programs. This is an onsite, campus­ based position.

PRINCIPAL DUTIES AND RESPONSIBILITIES

1.Upholds the Heritage University Mission Statement. 2.Represents Heritage University in the most positive manner with prospective, former, and current students, clients, suppliers, and the community we serve. Interact effectively with a diverse group of faculty, staff, students, and other stakeholders. Handles confidential information with tact, discretion, and in compliance with FERPA regulations. Learns and follows the operating practices of Heritage University. 3.Serves as a point of contact for faculty, students, and visitors, to address or respond to emails or in-person inquiries. High levels of interpersonal skills, diplomacy, and professionalism required. Responsible for an orderly and welcoming office environment, where all visitors are greeted and assisted with a pleasant, professional demeanor. Assist visitors in locating campus resources and services. 4.Under the leadership of the Executive Assistant to the Vice President for Academic Affairs, this position provides support and coordinates clerical and administrative duties related to activities assigned by department chairs, faculty, and adjunct instructors. Responsibilities include, but are not limited to: a.

Submitting and updating course schedules b.

Managing booklists and textbook ordering c.

Collecting and maintaining course syllabi d.

Processing adjunct and faculty contracts using established systems and procedures This position also assists with onboarding new hires in collaboration with the Office of Academic Affairs, ordering supplies, copying, filing, processing paperwork, and distributing incoming and outgoing mail. 5.Provides support and exceptional customer service to students by assisting with questions, providing information, and troubleshooting issues as needed. This includes accessing information Revised 08/2026 Academic Coordinator Page 1 of 3 BENEFIT PACKAGE (benefit eligible is at least .75 FTE): Health Benefits - medical, dental, and vision No-cost life insurance Paid Time Off 21 Paid Holidays Matching 403(b)/Roth Contribu on a er a year of service. Tui on Waiver Program Addi onal plans are available for purchase. This includes AFLAC and addi onal life & ADD insurance. Many other employee engagement programs.

APPLICATION INFORMATION AND DEADLINE

Applications should include the following: Cover Letter Resume List of References (names, addresses & phone numbers of 3‐5 current professional references). 

HU Employment Application LINK:

HU Application Review of applications will begin immediately and will continue until the position is filled. To apply, please email application material to: Humanresources@heritage.edu OR Heritage University Office of Human Resources 3240 Fort Road Toppenish, WA 98948 We thank all applicants for their interest; however, only those selected for an interview will be contacted. Heritage University is an equal opportunity/ equal access/ affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and State laws, regulations, and executive order regarding non-discrimination and affirmative action.