Description Two weeks prior to the deadline to submit applications, the diversity of current applicants will be assessed. Upon review, if the pool does not include sufficient diversity at that time, the application window may be extended. The Santa Clarita Community College District/College of the Canyons is seeking a full-time Administrative Assistant III (Center for Early Childhood Education) in the Instruction division. Salary placement will be on Range 30 of Classified Salary Schedule B. Initial salary step placement for new employees is customarily at step 1, 2, or 3 ($5,767.00 / $6,115.00 / $6,453.00 per month) of this 20-step salary range . Probationary period for new Classified Represented employees is six months . Work year is 12 calendar months. The normal workweek for this position is 40 hours. Paid holiday, discretionary, and sick time are provided. Ten vacation days accrue during the first year of employment. A regular work schedule will be assigned, with the ability to occasionally work a flexible schedule as needed with supervisor approval. Who We Are The Santa Clarita Community District is committed to achieving educational equity for all students. As presented in our District Strategic Plan, which focuses on Access, Engagement, and Success, "Equity, inclusion, and diversity are not goals in themselves, but ideologies embedded in all actions and planning across all departments and functions of our college and its two campuses." These areas of focus demonstrate a resolve to focus on student success and confirm that we are at the forefront of change with integrated planning efforts that both evolve and anticipate the needs of our students. We provide students with a rich and dynamic learning experience that embraces differences - fostering healthy inclusion through inquiry, shared dialogue, and reflection to ensure that we promote a sense of community, collegiality, and cooperation. When you join our team at the Santa Clarita Community College District, you can expect to be part of an inclusive, creative, flexible, innovative, and equity-focused community that engages students, each other, and the community in scholarly inquiry, creative partnerships, and the application of knowledge and success. Who We Want We value the ability to serve students from a broad range of cultural heritages, socioeconomic backgrounds, genders, abilities, and orientations. Therefore, we prioritize applicants who demonstrate they understand the benefits diversity brings to a professional educational community. The successful candidate must be an equity-minded individual committed to collaborating with faculty, classified staff, administration, students, and community partners who share our commitment to closing equity gaps. The Santa Clarita Community College District seeks leaders possessing a strong grounding in academic and student services programs and a thorough understanding of the primary mission of the community college. We seek employees that value mentorship and working in a collegial, collaborative environment, who are conscientious risk takers and transformational leaders guided by a commitment to helping all students achieve their educational goals.

Position Description:

Under the supervision of the Program Director, as well as work direction from Associate Director, the Administrative Assistant performs customer service, receptionist, clerical and fiscal duties in support of the daily operation of the Center for Early Childhood Education. Responsibilities include, but are not limited to the tasks prescribed in essential duties. Performs other related duties as assigned. Example of Duties The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class. Acts as program receptionist. Interacts with faculty, staff on both the Valencia and Canyon Country campus, and the community by telephone, email, and in-person concerning a wide range of subjects relating to the Early Childhood Education - Children's Center, requiring a thorough knowledge of policies, regulations and procedures. Refers individuals to appropriate faculty and staff members. Welcomes visitors and maintains logs, assists with student observations and/or referring to directors. Maintains a positive physical presentation of external office space to include welcoming reception area, attractive and easily accessible signage and materials, and well organized office functions. Maintains and monitors all Center budget and financial record systems, including tracking family tuition payments, processing purchases, requisitions and invoices, and collecting fundraising fees. Organizes and maintains school enrollment records and child information within the Center' s Childcare Management Software, including inputting and updating tuition charges, processing deposits, reconciling family ledger accounts, maintaining classroom and attendance records, tracking schedule changes for children and entering enrollment, emergency, allergy and immunization data. Monitors the arrival and departure of children's sign-in/out procedures according to licensing regulations. Assembles children's files/enrollment packets maintains waiting lists, keeps daily Center counts, clears and documents daily absences in communication logs to monitor excused, unexcused and best interest day absences of children receiving funded childcare enrollment, relays daily called-in absences/information to teachers and Center staff. Reviews enrollment/eligibility information for accuracy and completeness. Maintains children's files and keeps records in compliance for audit and review. Maintains mailboxes (child/staff), assists in communication with families and staff distributes approved snack/lunch menus, and maintains conference schedules and center tours. Assists with annual priority registration mailings. Prepares Annual Immunization Report for the State of California Health & Welfare Agency. Gathers information, keeps accurate records, and assists with various state, federal and local reports (i.e. licensing, accreditation, and food program). Assists with the needs of the Center Advisory Committee (i.e. maintaining RSVP list for workshops, collecting donations (monetary and in-kind), and distributing flyers and notices. Performs routine administrative tasks including word processing and data entry, faxing and photocopying, and the ordering/maintenance of office supplies, maintains a variety of office files and records, picking up and distributing mail and publications, reviews and screens incoming correspondence and communications and refers matters to other staff as appropriate. Assembles and composes correspondences independently or in accordance with general instructions and making change recommendations on a wide variety of typed formats, such as forms, notices, flyers, newsletters and other documents necessary for center operation. Assists with providing work direction, monitoring work schedules, and assisting with training for college assistants and short-term (hourly) employees. Performs other related duties as assigned.

Demonstrated Knowledge and Abilities:

Position requires ability to: Learn, interpret, and apply legal mandates, policies, regulations and guidelines and operational procedure. Work effectively and demonstrate currency of knowledge with computers and other forms of advanced technology utilized in providing high-quality services. Work effectively with the public to communicate program information and demonstrate excellent customer service skills. Apply knowledge of modern office practices and equipment, including automated word processing, record management, filing systems, receptionist and telephone techniques. Type with speed and accuracy using word processing and other business-related software to produce correspondence, reports, and other documents. Perform clerical functions utilizing independent judgment. Develop and maintain cooperative and effective relationships with diverse groups of students, faculty, staff, parents, and outside agencies. Accurately interpret college and program policies, rules and regulations and apply them to a variety of operational situations. Apply knowledge of proper English usage, grammar, spelling and punctuation. Understand and carry out oral and written instructions. Maintain records and files. Prepare clear, concise and comprehensive reports. Demonstrate clear evidence of sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, and ethnic backgrounds of community college students.

Qualifications and Minimum Requirements Minimum Requirements:

Experience :

Three (3) years of full-time equivalent general clerical and office support experience in a position such as administrative assistant, executive assistant, office manager, office coordinator, etc. Requires working knowledge of MS Word, Excel and PowerPoint.

Education :

Education equivalent to an Associate's degree (60 semester units) from an accredited institution is required . Two (2) additional years of related experience in addition to that identified above may be substituted for one year (30 semester units) of the educational requirement.

Desirable Qualifications:

Experience working in an early childhood education center. Advance experience using office technology such as Windows PC applications (Word, Excel, Outlook, PowerPoint, and Access). Knowledge of business office organization and financial record keeping. Experience using specialized institutional software and computerized procedures (e.g., Childcare Management System or enterprise resource planning software such as Datatel/Colleague). Early Childhood Education units.

Physical Characteristics:

Position requires sitting and viewing a computer monitor for extended periods of time plus frequent periods of standing and walking, which may include climbing staircases; work at a desk, a conference table, or in meeting rooms of various configurations for extended periods of time; dexterity of hands and fingers to operate a computer keyboard and related equipment; stooping, kneeling, crouching, crawling, twisting/turning, bending at the waist, and reaching in awkward positions; frequently exerting 10 to 20 pounds of force to lift, carry, push, pull or otherwise move objects; hearing and speaking to communicate and provide information to others; vision to read printed material and computer monitor; handling and working with various materials and objects; intermittent exposure to impatient, angry, and/or verbally aggressive individuals; and travel from site-to-site.

Further Details District Classified Employee Benefits:

Full-time employees are provided with a diversified program that includes medical, dental and vision insurance including dependent coverage, disability and life insurance as well as Section 125 options. These benefits commence on the first of the month following date of hire. Professional development opportunities are provided to all employees. Educational incentive is available to eligible Classified Represented and Confidential employees.

RETIREMENT

Classified employees contribute to the Public Employees' Retirement System (PERS), a defined benefit retirement plan through the State of California.

Conditions of Employment:

Successful completion of background fingerprint clearance, pre-employment physical examination (disabilities not related to the physical job will not affect the application process) and TB screening. Proof of eligibility to work in the United States and signing of loyalty oath per government codes 3100-3109. Meeting applicable eligibility requirements under CalPERS or CalSTRS if you are a current or former member. Board of Trustees approval. Official, sealed transcripts are required upon offer of employment.

Equal Employment Opportunity:

Santa Clarita Community College District is an Equal Opportunity Employer. The Santa Clarita Community College District is committed to employing qualified employees who are dedicated to student learning and success. The Board recognizes that diversity in the academic environment fosters awareness, promotes mutual understanding and respect, and provides suitable role models for all students. The Board is committed to hiring and staff development processes that support the goals of equal opportunity and diversity, and provide consideration for all qualified candidates. The District does not unlawfully discriminate in providing educational or employment opportunities to any person on the basis of race, color, religion, religious creed (including religious dress and grooming practices), national origin, ancestry, citizenship, physical or mental disability, medical condition (including cancer and genetic characteristics), genetic information, marital status, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), gender, gender identity, gender expression, age (40 years and over), sexual orientation, veteran and/or military status, protected medical leaves (requesting or approved for leave under the Family and Medical Leave Act or the California Family Rights Act), domestic violence victim status, political affiliation, and any other status protected by state or federal law or on the basis of these perceived characteristics, or based on association with a person or group with one or more of these actual or perceived characteristics. Applicants who have disabilities may request that accommodations be made in order to complete the selection process by contacting the Human Resources office directly at (661) 362-3427. About the

District:

Why Work at College of the Canyons? College of the Canyons (COC) is a nationally recognized Hispanic-Serving Institution located in Santa Clarita, California, and is dedicated to fostering student success in a dynamic and inclusive environment. Serving over 37,000 students across two campuses, COC offers more than 275 degree and certificate programs and is known for its strong transfer pathways, award-winning workforce programs, and innovative initiatives like Zero Textbook Costs (ZTC) and the Canyons Promise program, which provides two years of free education for new full-time students. As a regional leader in innovation, equity, and community engagement, the college partners with over 100 organizations, and has secured millions in grants and workforce development funding. Its students regularly transfer to top UC schools, win national scholarships, and contribute to projects reaching as far as NASA. With new facilities like the Takeda Science Center, an Intercultural Center, and robust University Center partnerships offering bachelor's and graduate degrees, COC continues to grow its impact. Faculty and staff are driven by a shared commitment to teaching excellence, respect, creativity, and meaningful community connections, all in a vibrant Southern California setting.

APPLICATION AND SELECTION PROCESS

Applicants are encouraged to complete their applications online. Please visit our website at http://www.canyons.edu/administration/humanresources. If you require assistance, please call the Human Resources office at (661)362-3427 or for the hearing-impaired TTY/TDD Line at (661)362-5178. Applicants may check the status of their application online and may expect to be notified within approximately 4 - 5 weeks following the Review Date as to the status of their application. All application materials must be uploaded online or received in the Human Resources office by the end of the day on the Review Date in order to assure consideration for this position. Postmark is not acceptable for this purpose. Separate application materials must be submitted for each position applied for. Materials submitted become property of the District and will not be returned, copied, or considered for other openings. The Human Resources office is located in the University Center, Suite #360 at 26455 Rockwell Canyon Road, Santa Clarita, CA, 91355. Your application is not complete until the following required materials have been uploaded online or received by the Human Resources office: Online District

CLASSIFIED

Application . Detailed resume , which includes month/year dates of employment and descriptions of responsibilities at each employer. Letter of interest (cover letter). In your letter, please address your qualifications and experience as they pertain to the job duties and the abilities section of this announcement. Copies of complete and legible college transcripts clearly indicating all college units earned and any degree awarded. You can submit unofficial copies of transcripts for application purposes. Copies of diplomas are not acceptable in lieu of college transcripts. Official, sealed transcripts are required upon offer of employment. Please see our website for the requirements for evaluation of transcripts from foreign colleges or universities. Confidential Recruitment Source Information (voluntary survey). This is voluntary and is a part of the online applicant profile, separate from the application. Supplemental Questionnaire. Please answer the following questions as part of your application packet. Do you possess an education equivalent to an Associate's degree (60 semester units) or higher from an accredited institution? If yes, list your degree(s) and please provide a legible copy of your college/university transcript(s) in your online application packet. Copies of diplomas are not acceptable in lieu of college transcripts. If no, and you are using additional years of work experience in lieu of the semester units of education, please clearly indicate how you meet the minimum educational requirement through this additional work experience. Please describe your general clerical and office support experience in a position such as an administrative assistant, executive assist, office manager, office coordinator, etc. Please highlight your experience working with MS Office Suite, specifically MS Word, Excel, and PowerPoint. Include employer names(s), position title(s), dates of employment, full-time or part-time status (hours per week), your roles and responsibilities. Please provide your total years of full-time experience in this field. Please describe your experiences working with children, parents, and adult students and the roles you played in serving them. Please describe your methods for organizing multiple projects and daily work. Please describe any experience you may have working with others in a collaborative, team environment. Please describe your experience in maintaining a variety of records, files, and databases. Please give examples of your spreadsheet and database management experience. Please describe your ability to work successfully and thrive in a multicultural, diverse environment. Why do you want to work at College of the Canyons in this full-time staff position?

Please note:

Skills evaluation of candidates for interview may be required. Travel and relocation expenses are the responsibility of the applicant. Hiring committees review all complete, qualified application packets. Possession of the minimum qualifications does not guarantee an interview. "Experience" generally refers to relevant paid experience. In some instances, unpaid experience may be counted as experience towards meeting the minimum qualifications or requirements for the position only if it entailed responsibilities substantially similar to those of relevant paid positions in the field. It is the applicant's responsibility to provide sufficient information and details to the Human Resources office at the time of submission of their application packet. Details should include the organization, contact name and contact information, start and end dates, hours per week, and a list of relevant unpaid/volunteer duties or responsibilities performed. Not all unpaid experience may qualify. Upon offer of employment, an applicant will be required to obtain written verification(s) of any relevant unpaid/volunteer experience. Current COC employees who are applying for this position: Please be aware that materials from your personnel file are not included as part of the application file; therefore, please provide the same requested application materials as any other applicant. Please be aware that, should you be considered as a finalist for this position, reference checks will include current supervisor(s). Applicants are encouraged to apply online. If you need assistance with the application process, contact: Human Resources Office (661) 362-3427 TTY/TDD (661) 362-5178 or visit our website at www.canyons.edu/administration/humanresources It is the applicant's responsibility to ensure that all application materials are fully and correctly submitted. All materials submitted are for this position only and become the property of the District. Materials will not be returned, copied or considered for other openings. Resumes may not be submitted in lieu of the official application form. The College is expecting to conduct initial interviews between the weeks of November 30, 2026 and December 7, 2026 and conduct final interviews between the weeks of December 7, 2026 and December 14, 2026. This is an estimated timeline, and is subject to change.

•Interviews may be conducted in-person or remotely via Zoom.

•This is an in-office position, working forty hours per week on campus. Positions are offered contingent on funding. We reserve the right to withdraw, extend the filing date, reopen, or delay filling this position. Recruitment may continue until the position is filled. This recruitment may be used for future vacancies.