Administrative Assistant to the Director of Special Education & Student Support Services

The hourly pay rate for this position is $22.35 - $25.71 depending on applicable experience.

Douglas Public Schools Job DescriptionThe Administrative Assistant to the Director of Special Education & Student Support Services assists the Director of Special Education & Student Support Services with duties and responsibilities associated with the efficient ongoing operations of the office with primary duties associated with special education and other student support services.

FAIR LABOR STANDARDS ACT

(FLSA)

CLASSIFICATION

This position is classified as Non-exempt.

REPORTING STRUCTURE

The Administrative Assistant to the Director of Special Education & Student Support Services reports to the Director of Special Education & Student Support Services.

ESSENTIAL DUTIES & RESPONSIBILITIES

1.Assist the Director of Special Education and Student Support Services with the day to day clerical operations of the department;2.Communicate professionally and efficiently with staff and guardians regarding matters related to scheduling, referrals, and IEP processing;3.Process evaluation consent forms;4.Process IEPs (outgoing and incoming);5.Enter 688 referrals;6.Schedule Out of District meetings, may schedule IEP Team meetings;7.Manages the department calendar for scheduling purposes; 8.Assist the Director of Special Education and Student Support Services with the coordination of out-of-district transportation;9.Assist the Director of Special Education and Student Support Services with the preparation and filing of Circuit Breaker and School Choice Special Education Claiming; 10.Complete clerical tasks associated with Medicaid claiming process; 11.Responsible for the generation of purchase orders and processing of invoices within the department for Director approval; 12. Update Student Information System as needed to ensure accurate SIMS data reporting for students services through the Office of Student Support Services; 13. Assist internal and external customers and provide excellent customer service; 14. Other duties or special projects as assigned by the Director of Special Education & Student Support Services.

PHYSICAL WORKING CONDITIONS

Work is primarily sedentary and performed in an office setting. Work requires use of hands and fingers, ability to handle and feel objects, tools, or controls. Occasional periods of walking, bending, stooping, kneeling, reaching, and occasionally lifting up to 20 pounds may be required. Specific vision abilities required by this job include close vision and ability to adjust focus. The work may require occasional in-district travel.

APPROVED

School Committee Meeting September 7, 2022