Position Summary:

Rutgers, The State University of New Jersey, is seeking a Program Assistant in the Department of Psychiatry within the New Jersey Medical School ( NJMS ). The primary purpose of the Program Assistant is to assist with implementation and monitoring of the Addiction Medicine Fellowship Program and provide a wide variety of administrative services for the Northern New Jersey Medication-Assisted Treatment Center of Excellence ( COE ) at the NJMS Department of Psychiatry. Among the key duties of this position are the following: Serves as the liaison main contact person for both internal and external stakeholders relating to the Addiction Medicine Fellowship Program. Maintains a professional, warm, and friendly attitude. Maintains time and attendance records for Fellows, COE, and CARE Center staff to meet requirements of each program contract. Prepares and processes Fellowship interviews, applications, evaluations, on-boarding, and site rotation schedules, etc. Creates and maintains files in New Innovations and ERAS databases. Plans and schedules the work of COE leadership and staff to provide maximum effective utilization of employees, equipment, resources, and materials within budgetary requirements. Takes minutes at meetings and keeps a log of assigned meetings along with their agendas, minutes, and other documentation. Attends off-site meetings as requested.

Minimum Education and Experience:

Bachelor's Degree plus two (2) years of relevant professional experience in an administrative function. Equivalent experience, education and/or training may be substituted for the education requirements.

City:

Newark State:

NJ Physical Demands and Work Environment:

PHYSICAL DEMANDS

Position requires standing, walking, sitting and using hands and arms 2/3 of the time. Also talking and hearing is required 2/3 of the time.

WORK ENVIRONMENT

Position requires working in a moderate noise office setting. Fast-paced, high pressure office environment; must be able to cooperate with a broad spectrum of staff.

Posting Number:

26ST1717