GENERAL PURPOSE OF POSITION

: Serve as program assistant to Philanthropy and MarCom teams. (1) effectively execute administrative tasks for both directors; (2) support and coordinate projects, special events and meetings, both on-site, virtual, and hybrid; (3) support and proof collateral both digital and print for all communication channels and resources including United Church of Christ Resources (MarCom), and, (4) facilitate and execute the overall administrative needs for the teams (e.g., invoices, purchase orders, expense reports, calendar management, and project planners). Participates as part of the Administrative Support Network for communal support across the ministries as necessary.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

: Serve as program assistant providing daily administrative support to the MarCom and Philanthropy teams, including but not limited to, phone and voicemail handling, digital calendar coordination, digital and written correspondence, travel arrangements, project planners, work requests, and other duties as assigned. Maintain the confidentiality of sensitive correspondence and meetings. Support and coordinate special events and designated meetings, on-site, hybrid, and virtual, including logistics (e.g., meals/snacks, registration, pre-meeting communications, room setup, virtual meeting spaces, chat monitoring); administrative support (e.g., meeting agenda documentation, invites, name tags, distribution of materials and resources)); follow up tasks, and meeting minutes. Support the Directors in coordinating the production and printing of various publications in support of the MarCom Project Manager and Philanthropy Development Strategist, with tasks including but not limited to project and planner management, vendor relations, and the promotions of resource development and print/digital collateral. Process accounting and contractual paperwork to support the effective operations of both teams. Track and maintain all project files and resources associated with both departments Process and submit orders for supplies, invoices, and other items as assigned. Support the team with daily mail collection and distribution, Support the Directors and Managers with financial related tasks including expense report, vendor billing, invoicing, and monthly credit card reconciliation. Other duties as assigned by the Directors of Philanthropy and Marketing and Communications.