Administrative Assistant I - Executive Director of Teaching and Learning

Northwest Independent School District

CURRICULUM

- Justin, Texas This job is also posted in Northwest Independent School District

Job Details

Job ID:

5891028

Application Deadline:

Posted until filled

Re-Posted:

Aug 24, 2026 5:00 AM (UTC)

Starting Date:

To Be Determined

Job Description

NORTHWEST INDEPENDENT SCHOOL DISTRICT

Title:

Administrative Assistant to the Executive Director Teaching and Learning (0408D)

Reports To:

Executive Director of Teaching and Learning

Dept. /

School:

Teaching and Learning

Duty Days:

235 Days

Wage/Hour Status:

Non-Exempt Pay Grade:

P35

Date Revised:

01/2026

Primary Purpose:

Organize and manage the routine work activities of an administrative department office and provide clerical services to the Executive Director of Teaching and Learning.

Qualifications:

College hours, high school diploma or GED

Successful work experience in a school setting

Proficient keyboarding and digital document management skills

Excellent organization, communication, and interpersonal skills

Ability to self-motivate

Excellent telephone and public relations skills

Flexible in work situations

Proficiency with Microsoft Office Suite, Google, database management systems, and design software

Experience with budget and general bookkeeping

Work with confidential material

Basic math skills.

Ability to use software programs to improve the efficient operations of the department

Three years of secretarial experience

Major Duties and Responsibilities:

Prepare correspondence, reports, agendas, memos, and other documents.

Event planning-design and manage departmental meetings, teambuilding, and conferences from start to finish.

Compose correspondence and proof work.

Manage daily communication via phone, email, and digital platforms

Coordinate communications with department personnel

Greet and assist visitors and district

Maintain and schedule appointments for the Executive Director in an Outlook calendar

Arrange, prepare and organize for department staff interview processes

Maintain receipts

Maintain an electronic filing system.

Organize and maintain departmental budgets

Keep accurate financial records

Ensure cross training and have knowledge of all department assistant's job duties and responsibilities

Perform all other specified duties as assigned by the Executive Director of Teaching and Learning

Create and maintain the records for districtwide professional development classes in the Professional Learning Management System

Assist staff members with questions regarding professional development portfolio

Maintain digital and cloud-based departmental files

Routine bookkeeping tasks, including simple arithmetic operations for the department

Assist with the preparation of purchase orders.

Monitor and process personnel time records including leave requests and reports, compile information and submit to the appropriate department.

Maintain the confidentiality of information

Supervisory Responsibilities:

Assist the Executive Director with the management of the department clerical staff.

Equipment Used:

Personal computer, multifunction printer/copier/scanner, calculator, and digital communication tools.

Working Conditions:

Work with frequent interruptions; maintain emotional control under stress; repetitive hand motions; occasional prolonged and irregular hours. Position requires frequent bending, stooping, twisting, pulling, overhead reaching, sitting, and keyboarding. Position requires the ability to lift 25 pounds to waist high.

This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned, alternative methods of performing your duties, or skills that may be required.

Position Type:

Full-Time

Salary:

$41,679.60 to $61,156.40 Per Year

Job Requirements

Citizenship, residency or work visa required