Job Information

UW-Eau Claire - Eau Claire

Full-time, Staff

Official Title:

Administrative Assistant III

Job ID:

1001500

Posted On:

September 14, 2026

Apply By:

September 25, 2026

To ensure consideration, completed applications must be received by deadline. However, screening may continue until position is filled.

POSITION

A full-time university staff position is available in the Teacher Education Program Office beginning in September/October 2026. The working title for this assignment is Field Placement Assistant with an official title of Administrative Assistant III. This is an expected-to-continue assignment which requires a six-month probationary period. The expected hourly hiring salary will be based on qualifications and experience.

MINIMUM QUALIFICATIONS

Excellent organization, communication, and customer service skills; ability to create a warm and welcoming environment for our students, faculty and partners; strong interpersonal and collaboration skills to interact effectively with administrators, faculty, staff, students, visitors, and community partners; demonstrated verbal and written communication abilities; knowledge of or desire to learn Qualtrics, BP Logix, CampS, WorkDay and other commonly-used university applications; advanced knowledge of Microsoft Office (Word, Excel, Outlook) to organize meetings, communicate effectively, generate a variety of documents, and maintain records; ability to learn the Teacher Education Program database; ability to learn new systems, software, and processes quickly; ability to conduct tasks professionally and confidentially; ability to multi-task and work efficiently and effectively; ability to supervise and train student workers; ability to be flexible and work collaboratively as part of a team serving all of the Teacher Education programs including Department Chairs, the Coordinator of the Teacher Education Program, the Certification Officer, and the Field Placement Coordinator; ability to work independently on tasks with minimal supervision; and commitment to equity, diversity, and inclusivity.

PREFERRED QUALIFICATIONS

Bachelor's degree, knowledge of UW-System processes; demonstrated commitment to support and enhance the diversity and cultural and global awareness of students, faculty, and staff.

DUTIES:

Develop, implement and maintain, in collaboration with others in the Teacher Education Program office, the comprehensive data management system for the Teacher Education Program

Manage, in collaboration with others in the Teacher Education Program Office, the database including data entry, document generation, and reports.

Develop and prepare materials, forms, lists and tools to assist with making field placements in collaboration with others in the Teacher Education Program Office.

Manage, enroll and troubleshoot the required supervision training for cooperating teachers in coordination with the Director of Teacher Education.

Collect, organize and communicate data for any required Federal or State reporting purposes.

Develop and maintain the Teacher Education Program master schedule.

Process, track and communicate all travel and travel expense reports.

Assist with communications to schools, cooperating teachers, principals and other community partners.

Assist in making placements

Serve as point of contact for information for students, faculty, staff, and school partners regarding the Teacher Education Program.

Prepare and distribute necessary forms and materials.

Organize events and communications for the Teacher Education Program.

Assist all Teacher Education Program stakeholders with communication needs including collaborations, field placements, teacher availability and critical needs areas.

Supervise and train student workers

Manage, maintain records and communicate to students and the grant coordinator regarding the Rural School Teacher Talent Grant (Rural Stipend)

Other duties as assigned.

THE UNIT

The Teacher Education Program (TEP) office consists of four people. The TEP office arranges placements for all students pursuing a career in education, works with the Department of Public Instruction to maintain accreditation of our education programs, communicates extensively with school partners and endorses candidates for teaching licensure.

UNIVERSITY and

EAU CLAIRE COMMUNITY

UW-Eau Claire, an institution of approximately 9,000 students and 1,200 faculty and staff, is consistently recognized as a top comprehensive university in the Midwest and is widely known as a leader in faculty-undergraduate research and study abroad. We strive for excellence in liberal education and select graduate and professional programs through commitment to teaching and learning and dedication to our core values of diversity, sustainability, leadership, and innovation.

The City of Eau Claire, situated at the confluence of the Chippewa and Eau Claire rivers, is at the center of a metropolitan area of approximately 100,000 people located 90 miles east of Minneapolis/St. Paul. The area features beautiful parks and trails, strong public schools, a vibrant arts scene and local food culture, and abundant recreational opportunities.