Executive Assistant

Executive Assistant at Beacon Hill Staffing Group, LLC Executive Assistant at Beacon Hill Staffing Group, LLC in MEDFORD, Massachusetts Posted in about 22 hours ago. $40.00 per hour

Job Description:

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing. A well-established university in the Boston area is seeking a Temporary Executive Administrative Assistant to provide high-level support to the Office of the Executive Vice President. This onsite role offers $40/hour , runs for 3+ months , and follows a 9:00 AM-5:00 PM schedule. The position is based onsite with $5/day parking available and convenient access to public transportation. Qualified and interested candidates are encouraged to apply today for immediate consideration. Job Responsibilities Provide high-level administrative and operational support to the Office of the Executive Vice President, including drafting communications, managing correspondence, and maintaining executive materials, templates, and website content. Coordinate executive-level committees, councils, and roundtables, including agenda development, meeting logistics, presentation coordination, material distribution, and follow-up communications. Support EVP calendar management and annual planning, ensuring alignment across governance, strategy, risk management, and institutional initiatives. Serve as a key liaison between the EVP and central administrative partners, facilitating communication, scheduling, approvals, and information flow for university-wide initiatives. Support major initiatives and governance processes, including strategic planning, operating model transformation, risk management, and executive-level planning efforts. Manage executive searches on behalf of the EVP, including coordination with search firms and scheduling logistics. Oversee annual performance planning processes for EVP direct reports, including timelines, communications, tracking, and scheduling. Maintain organizational documentation, including EVP organization charts and shared resources for committees and initiatives. Provide project management, scheduling, logistics, and administrative support for special projects and time-sensitive initiatives as needed. Candidate Qualifications Minimum of five (5) years of experience supporting senior executives or providing high-level administrative support in a complex environment. Demonstrated experience coordinating cross-functional teams and handling confidential information with discretion and sound judgment. Advanced proficiency with Microsoft Office Suite and digital collaboration tools. Strong organizational, communication, and problem-solving skills with exceptional attention to detail and follow-through. Ability to manage multiple priorities, adapt quickly, and work effectively in a fast-paced environment. Experience supporting executive committees, governance bodies, or large-scale initiatives strongly preferred. Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents:

Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com .

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)