Executive Assistant

We are looking for an Executive Assistant to join a detail-oriented services organization in Westport, Connecticut on a Contract basis. This on-site opportunity is well suited for someone who is confident managing both reception coverage and executive support in a fast-moving office. The role will focus on creating a welcoming experience for visitors, keeping shared spaces organized, and providing dependable administrative assistance to a small team over a short-term assignment.

Responsibilities:

• Welcome visitors, manage front-desk interactions, and ensure guests are directed promptly to the appropriate meetings or contacts.
• Handle incoming phone calls with professionalism, screen inquiries, and route messages to the correct team members.
• Oversee the appearance and readiness of the office by maintaining tidy common spaces, conference rooms, and kitchen areas.
• Prepare meeting spaces in advance by arranging refreshments, materials, and basic technology setup to support smooth execution.
• Reset conference rooms after use and monitor booking schedules to help avoid conflicts and maintain availability.
• Provide day-to-day administrative support to a small team, including scheduling and coordination of internal and external meetings.
• Manage busy calendars with close attention to timing, priorities, and changing business needs.
• Coordinate domestic travel arrangements, including flights, lodging, and itineraries, using travel tools such as Concur when needed.
• Assist with additional projects and general office tasks to support efficient daily operations.