Executive Assistant

Executive Assistant Duties Calendar & Schedule Management :

Coordinating active calendars, resolving meeting conflicts, and ensuring the executive's schedule aligns with strategic priorities.

Communication & Liaison :

Serving as the primary point of contact for internal and external individuals, filtering requests, and responding to inquiries on behalf of the executive.

Travel & Logistics :

Managing travel arrangements, lodging, and transportation.

Administrative Support :

Preparing reports, presentations, and correspondence; managing expense reports; and maintaining critical files with strict confidentiality. Assist with payroll, human resources and accounts payable functions as needed.

Project Management :

Overseeing special projects, from market and product research to event planning for off-sites or retreats.

Record Keeping :

Recording accurate, concise meeting minutes for the Officers Loan Committee; Senior Management Committee; Management Committee; Operations/Product Committee and IT Steering Committee.

Other Duties :

As assigned. Board Secretary Duties The Board Secretary manages formal governance processes and serves as the bridge between the board and management. [2, 8]

Meeting Coordination :

Scheduling board and committee meetings, securing venues, and managing technology needs.

Agenda & Materials :

Compiling and distributing board packets and briefing materials in advance of meetings.

Record Keeping :

Recording accurate, concise meeting minutes and maintaining the official corporate records, including bylaws and resolutions for The Farmers State Bank and FSB Financial Corp.

Governance Compliance :

Ensuring board activities adhere to legal/regulatory requirements and organizational bylaws.

Board Development :

Assisting in the orientation, training, and onboarding of new board members.

Other Duties :

As assigned.

Required Skills & Qualifications Education :

Typically requires an Associate's or Bachelor's degree in Business Administration or a related field.

Experience :

Often requires 5-10 years of experience supporting C-level executives, preferably with prior board liaison exposure.

Technical Proficiency :

Advanced skills in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), project management tools, and secure board portals.

Soft Skills :

Discretion :

Exceptional ability to handle sensitive and confidential information.

Communication :

Expert-level written and verbal skills for high-stakes professional interaction.

Proactivity :

Anticipating executive needs and resolving problems independently. The Farmers State Bank is an Equal Opportunity Employer. Member FDIC.

Job Type:

Full-time Benefits:

401(k) Dental insurance Health insurance Life insurance Paid time off

Work Location:

In person Executive Assistant 101 S Main St, New Madison, OH 45346

Full-time Full-time Executive Assistant Duties Calendar & Schedule Management :

Coordinating active calendars, resolving meeting conflicts, and ensuring the executive's schedule aligns with strategic priorities.

Communication & Liaison :

Serving as the primary point of contact for internal and external individuals, filtering requests, and responding to inquiries on behalf of the executive.

Travel & Logistics :

Managing travel arrangements, lodging, and transportation.

Administrative Support :

Preparing reports, presentations, and correspondence; managing expense reports; and maintaining critical files with strict confidentiality. Assist with payroll, human resources and accounts payable functions as needed.

Project Management :

Overseeing special projects, from market and product research to event planning for off-sites or retreats.

Record Keeping :

Recording accurate, concise meeting minutes for the Officers Loan Committee; Senior Management Committee; Management Committee; Operations/Product Committee and IT Steering Committee.

Other Duties :

As assigned. Board Secretary Duties The Board Secretary manages formal governance processes and serves as the bridge between the board and management. [2, 8]

Meeting Coordination :

Scheduling board and committee meetings, securing venues, and managing technology needs.

Agenda & Materials :

Compiling and distributing board packets and briefing materials in advance of meetings.

Record Keeping :

Recording accurate, concise meeting minutes and maintaining the official corporate records, including bylaws and resolutions for The Farmers State Bank and FSB Financial Corp.

Governance Compliance :

Ensuring board activities adhere to legal/regulatory requirements and organizational bylaws.

Board Development :

Assisting in the orientation, training, and onboarding of new board members.

Other Duties :

As assigned.

Required Skills & Qualifications Education :

Typically requires an Associate's or Bachelor's degree in Business Administration or a related field.

Experience :

Often requires 5-10 years of experience supporting C-level executives, preferably with prior board liaison exposure.

Technical Proficiency :

Advanced skills in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), project management tools, and secure board portals.

Soft Skills :

Discretion :

Exceptional ability to handle sensitive and confidential information.

Communication :

Expert-level written and verbal skills for high-stakes professional interaction.

Proactivity :

Anticipating executive needs and resolving problems independently. The Farmers State Bank is an Equal Opportunity Employer. Member FDIC.

Job Type:

Full-time Benefits:

401(k) Dental insurance Health insurance Life insurance Paid time off

Work Location:

In person