Executive Assistant

Description We are looking for an organized and experienced Executive Assistant to support senior leadership in California. This Long-term Contract position is ideal for someone who thrives in a fast-moving environment, anticipates needs, and keeps priorities on track with discretion. The role will play a central part in maintaining executive schedules, coordinating key interactions, and ensuring day-to-day administrative operations run smoothly.

Responsibilities:

• Manage complex executive schedules by organizing appointments, resolving conflicts, and ensuring leaders are prepared for daily commitments.
• Arrange meetings from start to finish, including securing logistics, preparing supporting materials, and following up on next steps.
• Coordinate business travel plans, including itineraries, bookings, and schedule alignment for executive trips.
• Develop and format clear documents such as presentations, reports, briefing materials, and meeting agendas.
• Monitor deadlines, outstanding tasks, and shifting priorities to help executives stay focused on critical objectives.
• Handle sensitive business information with sound judgment and a high level of confidentiality.
• Process expense documentation, support invoice-related administrative tasks, and assist with general office coordination.
• Act as a point of contact for internal teams and external partners, helping communication move efficiently across stakeholders.
• Contribute to special assignments and provide additional administrative support based on business needs. Requirements
• At least 3 years of experience supporting executives or senior leaders in an administrative capacity.
• Demonstrated success managing high-volume calendars and coordinating schedules with accuracy.
• Strong working knowledge of Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.
• Clear and effective written and verbal communication skills.
• Excellent organizational abilities with close attention to detail and follow-through.
• Proven ability to safeguard confidential information and exercise discretion in sensitive situations.
• Capacity to manage multiple responsibilities effectively in a deadline-driven environment.

TalentMatch® Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .