Executive Assistant

We are looking for an Executive Assistant to support senior leadership within a mission-driven non-profit organization. This contract-to-permanent position is ideal for a highly organized individual who can manage complex administrative priorities, coordinate high-level meetings, and keep key initiatives moving forward. The role requires sound judgment, strong communication skills, and the ability to handle sensitive information with discretion while partnering closely with executives and board leadership.

Responsibilities:

• Manage a wide range of day-to-day administrative activities that enable senior leaders to operate efficiently and stay focused on strategic priorities.
• Prepare reports, presentations, correspondence, and other business documents while contributing to special projects as needed.
• Coordinate logistics for executive meetings and events, including scheduling, agenda preparation, meeting materials, and accurate documentation of discussions and action items.
• Support Board of Directors operations by organizing board and committee meetings, assembling and distributing materials, documenting minutes, and helping maintain alignment with governance requirements and bylaws.
• Monitor calendars, upcoming deadlines, and leadership commitments to proactively identify needs and ensure executives are well prepared for meetings, conferences, and external engagements.
• Partner with internal stakeholders to organize Executive Management Team meetings and maintain smooth communication around schedules, priorities, and follow-up items.
• Arrange domestic and/or business travel plans, including itineraries, bookings, and related coordination to support leadership travel needs.
• Serve as a dependable point of contact across the organization, helping facilitate communication between leadership, board members, and other key partners.