Executive Assistant

Executive Assistant at Career Group Executive Assistant at Career Group in Menlo Park, California Posted in about 5 hours ago.

Type:

full-time

Job Description:

Our client, a leading enterprise software and artificial intelligence company, is seeking a highly experienced Executive Assistant to support its CEO in a fast-paced, high-performance environment. The ideal candidate is proactive, exceptionally organized, and experienced supporting founder-level or C-suite executives with both strategic and day-to-day operations. This role requires someone who thrives under pressure, communicates exceptionally well, and is comfortable operating with a 24/7 mindset in support of a highly demanding executive. •Please note this is a fully onsite, temp-to-perm role based in Redwood City, CA. Pay is up to $120/hr.•

Key Responsibilities:

Provide high-level executive support to the CEO, including complex calendar management, travel coordination, meeting preparation, and inbox management Assist with drafting, proofreading, and editing communications on behalf of the executive Serve as a strategic gatekeeper and liaison between executive leadership, internal teams, external stakeholders, and the family office Support occasional personal assistant responsibilities and special projects as needed Anticipate needs proactively and operate with a strong sense of urgency in a high-demand environment Handle highly confidential information with professionalism and discretion Coordinate logistics, priorities, and scheduling across multiple competing demands Maintain responsiveness and flexibility outside of standard business hours when necessary

Qualifications:

Significant experience supporting founders, CEOs, or senior-level executives in fast-paced, high-expectation environments Strong writing, proofreading, and verbal communication skills Ability to work effectively with a direct leadership style and maintain composure under pressure Exceptional organizational skills with strong attention to detail and follow-through Comfortable managing both executive assistant and occasional personal assistant responsibilities Ability to multitask, prioritize effectively, and adapt quickly to changing needs Professional presence with excellent judgment and discretion Prior experience interfacing with family offices is highly preferred Please submit your resume for consideration! You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your profile and that you start collecting your references early.