Executive Assistant (Operations & Administrative Support)

Executive Assistant (Operations & Administrative Support) We are seeking a highly organized and capable Executive Assistant to support the CEO and help streamline daily operations. This role is ideal for someone who is comfortable working with a variety of digital tools, enjoys taking ownership of tasks, and can keep multiple priorities moving forward with minimal oversight. Key Responsibilities Manage and organize the CEO's inbox, communications, and calendar Track projects, including hours worked and task completion across ongoing efforts Assist with payroll support and ensure accurate time tracking Prepare and send invoices; follow up as needed Collect, organize, and maintain receipts and documentation for accounting Draft, format, and finalize client-facing documents and proposals Communicate professionally with clients, vendors, and suppliers (email, updates, coordination) Order office supplies, equipment, and manage basic operational needs Run errands and handle administrative logistics Proactively identify and take on tasks to offload work from the CEO Qualifications Strong computer skills and confidence working across common business software (spreadsheets, documents, email platforms) Highly organized with strong attention to detail Excellent written communication skills Ability to manage multiple tasks and meet deadlines independently Professional, reliable, and responsive Preferred Experience with project tracking tools (e.g., Asana, Trello, Monday, or similar) Familiarity with bookkeeping or accounting processes Experience supporting executives or small business operations. Associate's degree or higher What Success Looks Like The CEO's time is freed up to focus on high-value work Projects are consistently tracked and up to date Communications are handled promptly and professionally Administrative and operational tasks run smoothly without bottlenecks This is a hands-on, high-impact role for someone who enjoys bringing order to fast-moving environments and keeping things running efficiently. This is a full-time role with an on-site requirement in Alma, Arkansas. Position includes group Health Insurance eligibility and paid PTO/Holiday hours. While we are primarily seeking a full-time candidate, we are open to candidates seeking a reduced schedule of down to ~32 hours per week to accommodate personal or family scheduling needs. If you're eager to join a growing company focused on tackling real-world challenges in product design and R&D, we'd love to hear from you. Please apply here, or send your resume to Ethan@WaymakerEngineering.com. Waymaker Engineering's purpose is to partner with clients to provide superior engineering and design services. Our focus is on electronic designs and product development. We offer services of custom hardware, firmware, prototyping, and more! www.

WaymakerEngineering.com

Pay:

$20.00 - $27.00 per hour

Benefits:

Dental insurance Flexible schedule Health insurance Paid time off Application Question(s): Do you have prior experience creating formal documents in Word/Excel? Are you a strong computer user who is comfortable using and learning a wide variety of software platforms, business tools, and websites?

Education:

Associate (Preferred)

Experience:

supporting executives or small business operations: 1 year (Preferred) Project/Hours tracking : 1 year (Preferred)

Accounting/Payroll:

1 year (Preferred)

Language:

English (Required) Ability to

Commute:

Alma, AR 72921 (Required)

Work Location:

In person