Executive Assistant to the Accounting Manager

Executive Assistant to the Accounting Manager

CONTADOR MIAMI

North Miami, FL Job Details Full-time $18 - $20 an hour 8 hours ago Benefits 401(k) Paid time off Parental leave Employee assistance program Referral program Qualifications Spanish Filing Executive administrative support English Task prioritization Calendar management Microsoft Teams Working as an executive assistant Proactiveness Clerical experience Productivity software Time management Full Job Description Job Purpose Support the Accounting Manager with daily operations at Contador Miami's office. Responsibilities include receiving, processing, and filing paperwork; attending to clients via phone, email, and in person; and using Leafnet as the primary client management platform. Qualifications Bachelor's degree or equivalent experience Minimum one year of experience as an administrative assistant or in a related role Minimum one year of experience in accounting, bookkeeping, or a related financial field Fluency in Spanish required; English proficiency strongly preferred Proficiency in Microsoft Office and Microsoft Teams Excellent written and verbal communication skills Strong organizational, analytical, and multitasking abilities Proven attention to detail and ability to manage competing priorities Ability to work independently with minimal supervision as well as collaboratively in a team Customer service orientation and strong interpersonal skills Proactive, resourceful, and self-driven work style Responsibilities Serve as the primary liaison between clients and the Accounting Manager — receive and screen phone calls and visitors, take messages, and route communications with professionalism and discretion Manage and maintain the Accounting Manager's calendar, schedule meetings, and send correspondence Perform accounting support duties including tax return preparation assistance and bookkeeping reviews Maintain accurate and up-to-date records and databases; prepare regular status reports Use Leafnet to place orders, process payments, complete projects, and document all client interactions Follow up on pending actions, services, and sales leads to ensure timely resolution Provide consistent communication to the accounting and sales teams to support an efficient internal workflow Handle document management tasks: printing, faxing, mailing, copying, scanning, filing, and emailing Compose and prepare professional correspondence and letters Coordinate with other staff members and departments as needed Place calls to government offices as required Assess and prioritize matters for the Accounting Manager; handle or redirect tasks as appropriate Maintain strict confidentiality of all company and client information in accordance with established policies Perform additional duties and special projects as assigned by the department head

Pay:

$18.00 - $20.00 per hour

Benefits:

401(k) Employee assistance program Paid time off Parental leave Referral program Application Question(s): Do you have experience with bookkeeping, tax return preparation, or any other accounting tasks? If yes, please describe briefly. How many years of experience do you have as an administrative or executive assistant, and what industry was it in? Have you worked directly with clients via phone and in person in a professional setting? Describe your comfort level handling difficult or demanding clients. What practice management or CRM software have you used to track clients, tasks, or projects? (e.g., Leafnet, Canopy, TaxDome, Salesforce, or similar) Describe a time you had to manage multiple urgent tasks at once with little direction. How did you decide what to do first? This is a full-time, on-site position at our Miami office. Are you authorized to work in the U.S. and available to work on-site Monday through Friday? Tell us about a time you noticed something at work that needed to be done and took care of it without being asked. What was the situation and what did you do? Describe how you typically learn a new process or tool at work. How do you make sure you don't need the same thing explained to you twice?

Language:

English (Required) Spanish (Required)

Location:

North Miami, FL 33161 (Required) Ability to

Commute:

North Miami, FL 33161 (Required)

Work Location:

In person