Job Title:

Staff Accountant Department:

Accounting Location:

San Juan Capistrano Reports to:

Jonathan Truitt, Accounting Manager FLSA Status:

Exempt SUMMARY Applies principles of accounting to analyze financial information and prepares financial reports by performing the following duties.

ESSENTIAL DUTIES AND RESPONSIBILITIES

include the following. Other duties may be assigned. Compiles and maintains general ledger accounts. Audits non-operating A/P invoices, check request forms, and legal, lease commissions, tenant improvements, and expense reports. Approves A/R input forms. Receives non-tenant (daily deposit) records as received to GL. Reviews agings and corresponds with Property Manager on large balances, write-offs, and questions regarding A/R, G/L, and related reports. Audits contracts, orders, and vouchers, and prepares reports to substantiate individual transactions prior to settlement. Audits non-operating A/P invoices, check request forms, legal bills, lease commissions, tenant improvement jobs, and expense reports. Coordinates information with A/P and A/R clerks, accountants, or site offices. Tracks and closes out capital jobs through Yardi.

Monthly:

Reconciles property and asset management fees and prepares payments. Prepares and reviews cash flows and monthly report; distributes copies to appropriate departments and/or managers. Prepares required reporting for lenders and owners; may be quarterly or annual. Maintains and records fixed assets schedules. Prepares bank reconciliations. Prepares and runs Property Management reports, coordinating with Property and/or Asset Managers. Processes or requests debt service wires / payments. Reconciles debt reserves, impounds, and loan balances. Initiates property tax payments on all properties managed; timing varies dependent upon state. Request payment from Lender impound, if applicable. Reconciles Balance Sheet accounts. Reviews, reconciles, and compiles prepaid and amortization/depreciation entries. If applicable, maintains job cost information, prepares loan draws for month-end funding, and monitors project budgets. Reconciles Job Cost to WIP. Prepares and submits sales tax reports. Prepares final, when needed.

Quarterly:

Prepares quarterly financial reports.

Annually:

Assists in the review of CAM reconciliations annually. Inputs property tax, insurance, debt service payments, reserves, and draws, if applicable, for each respective property budget. Prepares and submits franchise tax or tax/licenses, as required. Assists or prepares tax workpaper preparation package for CPA. Books adjusting entries.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and/or

EXPERIENCE

Bachelor's degree (B. A.) from four-year college or university; three (3) years related experience and/or training in commercial real estate / property management; or equivalent combination of education and experience.

LANGUAGE SKILLS

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.

MATHEMATICAL SKILLS

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, and percentages. General accounting skills.

REASONING ABILITY

Ability to apply commonsense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

CERTIFICATES, LICENSES, REGISTRATIONS CPA

designation, a plus.

OTHER SKILLS AND ABILITIES

Computer Skills:

Accounting-Yardi Voyager 7 & 8, MRI; Office 365 - Outlook, Excel (advanced), Word Must be detailed and multi-task oriented, organized, and flexible Must be able to meet deadlines Must be able to multi-task Good oral and written communication skills Good people skills Ability to appear for work on time Ability to follow directions from a supervisor Ability to interact well with co-workers and customers (includes tenants, vendors, etc.) Ability to understand and follow posted work rules and procedures Ability to lead and manage others Ability to accept constructive criticism

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit. Repetitive hand/finger motion and close vision work are required due to the use of the computer and desk work. The employee must occasionally lift and/or move up to 15 pounds.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is generally quiet.

COMMENTS

Goals and objectives to be established on an annual basis.

Bonus Potential:

10% Relocation is not paid