We are looking for an organized Accounting/Administrative specialist to support daily financial and office operations in California. This contract opportunity has the potential to become long term and is ideal for someone who enjoys balancing accounting tasks with administrative coordination in a fast-paced construction environment. The person in this role will help maintain accurate records, assist with reporting, and provide dependable support for billing, payroll documentation, and general office needs.

Responsibilities:

• Manage incoming invoices and customer billings while helping maintain accurate accounts payable and accounts receivable records.
• Update budgets and cost tracking documents to support project oversight and financial visibility.
• Prepare and maintain cost-to-complete worksheets, labor status reporting, and other recurring operational summaries.
• Assist with payroll-related documentation, including certified payroll records and year-end 1099 support.
• Set up new jobs in internal records and organize bid-related files, including digital folders and result tracking materials.
• Process credit applications, preliminary notice requests, certificates of insurance, and apprenticeship-related paperwork.
• Coordinate monthly equipment reporting, distribute equipment lists, and track returns as information is received.
• Enter recurring general ledger items, support monthly vendor billing activities, and help maintain accurate bookkeeping records.
• Provide administrative assistance such as printing plans and specifications, preparing photo books, handling mail, and supporting notary-related needs when required.