Administrative Operations & Bookkeeping Lead

Administrative Operations & Bookkeeping Lead Reports Directly to Owner This Is Not "Just" an Admin Job. This is an opportunity for someone who takes ownership, loves numbers, understands how construction businesses really run, and wants to grow inside a company long-term. We are a well-respected residential and commercial painting contractor serving Santa Barbara and Los Angeles. We're growing — and we're looking for the right person to grow with us. If you have a construction background, speak Spanish, understand job costing, and naturally look for ways to improve systems when things slow down — keep reading. Who Thrives Here You might be the right fit if you: Have experience in construction, painting, or another service-based trade Understand how jobs move from estimate → production → billing Are confident in QuickBooks (Online preferred) Enjoy job costing and making sure every project is financially dialed in Take pride in accuracy and accountability Are bilingual (Spanish preferred) and comfortable communicating with crews and clients Like wearing many hats and being the go-to person in the office Look for ways to add value beyond your job description Want longevity, cross-training, and real growth — not just a paycheck This is a role for a self-starter. When your primary tasks are handled, you naturally ask: "What else can I improve?" The RoleBookkeeping & Financial Operations (Primary Focus) You will own the financial rhythm of the company: Manage daily bookkeeping in QuickBooks Online Process Accounts Payable (vendor invoices, approvals, job cost allocation) Handle Accounts Receivable (progress billing, T&M invoicing, collections, deposits) Track job costing (labor, materials, subcontractors) Reconcile bank & credit card statements monthly Assist with payroll coordination (time tracking, subcontractor payments) Prepare weekly and monthly reports for ownership: P&L by job Aging summaries Cash flow overviews Maintain organized, audit-ready financial records If you understand how job profitability drives business decisions, you'll excel here. Administrative & Operational Leadership Beyond the numbers, you'll help keep operations flowing smoothly: Answer phones and serve as a polished, professional first point of contact Coordinate job schedules, estimates, and crew logistics Prepare contracts, change orders, proposals, and lien waivers Maintain project documentation and insurance certificates Order supplies and help track job-site materials Support onboarding paperwork and light HR tasks Assist with marketing updates (photos, testimonials, website updates) Keep the office organized and running efficiently You won't just maintain systems — you'll improve them. What Makes This Opportunity Different Direct access to ownership — your work matters and your voice is heard Cross-training across operations, accounting, and business strategy Real opportunity for growth as the company expands A tight-knit, team-oriented environment where people genuinely enjoy working together A company culture built on pride, accountability, and craftsmanship We are building something long-term. We want someone who wants the same. Qualifications 2+ years bookkeeping or combined admin/bookkeeping experience Strong QuickBooks proficiency (required) Construction or service-industry experience highly preferred Understanding of job costing and progress billing Proficiency in Excel and Google Workspace Strong organizational and communication skills Spanish speaking preferred High school diploma required; associate degree or bookkeeping certification a plus Benefits Health insurance contribution after probation Long-term growth potential Stability within a respected local company The Kind of Person We're Looking For Someone who: Takes ownership without being asked Holds themselves accountable Cares about the accuracy of every invoice Feels pride when systems run smoothly Wants their workplace to feel like a second home — in the best way Sees this as a career path, not a stepping stone If that sounds like you, we'd love to meet you. Please submit your resume along with a cover letter describing your QuickBooks experience and any construction background. We are an equal opportunity employer.

Pay:

$32.00 - $38.00 per hour

Benefits:

Health insurance Paid time off

Experience:

QuickBooks:

3 years (Preferred) Accounts payable: 3 years (Preferred) Accounts receivable: 3 years (Preferred) construction accounting: 1 year (Preferred)

Language:

Spanish (Preferred)

Location:

Santa Barbara, CA 93103 (Required)

Work Location:

In person