DEFINITION

Under the direction of the Director of Finance, perform a variety of technical payroll duties in the preparation and processing of school district payrolls to ensure employees are paid in an accurate and timely manner; prepare, process, maintain and ensure accuracy of a variety of employee payroll information, forms, records and reports.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Perform technical calculations in preparing and maintaining payroll records; audit and verify payroll supporting documents. Approve Position Control Actions for end of month payroll; make necessary adjustments when needed; enter W-4, banking information, appropriate retirement system into computerized payroll system; enter payroll voluntary deductions. Generate payroll for District employees; make manual adjustments including correct hourly rates for certificated employees; enter sub differential pay for classified employees; ensure appropriate manual adjustments as needed. Prepare and run various audit reports; correct for errors and re-run reports; close payroll; run and send requested reports to auditors and IT at the County Office of Education. Prepare Supplemental Payroll; enter new hire information, hourly pay, W4 and banking information as required; audit sub reports against site entries; calculate pay on time sheets; compare hours input into computerized payroll system. Process and deliver checks on assigned pay dates; distribute and send voluntary deduction checks; transmit payroll information to District administration for contributions. Audit and maintain leave balances for all employees. Process quarterly reporting of SUI reports and multiple site reports; request check for SUI report when needed. Prepare emails for check distribution on school breaks; prepare and transmit information to County Office of Education for year-end W2 reporting, including Excess Life Report, Dependent Care and Use of Company Vehicles. Update and record new year information including payroll deadlines to school sites; enter yearly calendars into payroll accounting system. Communicate with County Office personnel, school districts and various outside agencies to exchange information and resolve issues or concerns. Assist in assuring assigned payroll and accounting functions comply with established standards, guidelines, requirements, laws, regulations, policies and procedures. Operate a variety of office equipment including a calculator, copier, fax machine, computer and assigned software. Compose, distribute and respond to a variety of correspondence; duplicate, distribute, collect and request materials as needed. Maintain current knowledge of laws, codes, rules, regulations and pending legislation related to payroll functions.

OTHER DUTIES

Perform related duties as assigned.

REQUIRED QUALIFICATIONS

Any combination equivalent to: graduation from high school supplemented by two years general accounting experience including work with payroll functions. Principles and techniques involved in payroll preparation and processing. Methods, procedures and terminology used in technical payroll work including W-4's. Financial and statistical record-keeping techniques. Preparation of financial statements and comprehensive accounting reports. Tax withholding and voluntary deductions. Verification and processing of payroll records and reports. Data control procedures and data entry operations. Payroll policies and procedures. Modern office practices, procedures and equipment. Operation of a computer and assigned software. Oral and written communication skills. Interpersonal skills including tact, patience and courtesy. Arithmetic computations. Perform a variety of technical payroll duties in the preparation and processing of District payrolls to ensure employees are paid in an accurate and timely manner. Maintain accurate financial and statistical records. Prepare and evaluate comprehensive payroll reports and statements. Monitor, audit, adjust and reconcile payroll. Review, process, evaluate and verify a variety of financial information. Identify, investigate and resolve financial errors and discrepancies. Serve as a technical resource concerning payroll functions. Process employee time information and related documents for payrolls. Type or input data at an acceptable rate of speed. Compare numbers and detect errors efficiently. Learn, interpret, apply and explain laws, codes, rules, regulations, policies and procedures. Operate standard office equipment including a computer and assigned software. Communicate effectively both orally and in writing. Establish and maintain cooperative and effective working relationships with others. Meet schedules and timelines. Perform arithmetic calculations quickly and accurately. Maintain confidentiality of sensitive and privileged information.

WORKING CONDITIONS

Indoor/Office environment. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Hearing and speaking to exchange information. Dexterity of hands and fingers to operate a computer keyboard. Seeing to read a variety of materials. Sitting for extended periods of time. Bending at the waist, kneeling or crouching to file and retrieve materials. Reaching overhead, above the shoulders and horizontally. The information contained in this job description is for compliance with the Americans with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed.

Pay:

$25.59 - $28.17 per hour

Work Location:

In person