Accounts Payable Specialist /

Staff Accountant Company:

MAGNA (Magna Homes)

Location:

1017 SE 12th Ave, Cape Coral, FL 33990 (on-site)Employment type: Full-timeReports to: CFO / Ownership About

MAGNA MAGNA

is a full-service construction, roofing, and real estate company based in Southwest Florida. We work on residential and commercial projects, from the first consultation through completion. Our services include new home construction, roofing, construction, realty, and financing. We are a licensed Certified General Contractor and Certified Roofing Contractor. About the role We're looking for a detail-oriented, bilingual Accounts Payable Specialist who will also take on staff accounting work. Most of your time, about 70-75%, will go to running accounts payable across our home building, roofing, construction, and realty operations. That means making sure every vendor and subcontractor invoice is accurate, coded to the right job, compliant, and paid on time. The rest of your time will go to general accounting support: reconciliations, job cost reporting, and month-end close. You'll work every day with Spanish-speaking subcontractors, crews, and suppliers, so fluency in both English and Spanish is essential.

Primary responsibilities:

Accounts Payable (~70-75%) Invoice processing Receive, review, and enter vendor and subcontractor invoices in QuickBooks Online Match invoices to purchase orders, subcontracts, and approved change orders; flag discrepancies before payment Code each invoice to the correct division (homes, roofing, construction, realty), job or home, and cost code Route invoices to project managers and ownership for approval, and follow up on anything outstanding Payments Prepare weekly check and ACH payment runs based on due dates, cash availability, and management priorities Manage the AP aging report and keep vendor accounts current Handle material supplier accounts, credit memos, and returns Reconcile vendor statements monthly and resolve differences Subcontractor compliance Collect and maintain W-9s, certificates of insurance (COIs), workers' comp exemptions, and licenses for all subcontractors Track insurance expiration dates and hold payments to subcontractors who aren't compliant Collect conditional and unconditional lien waivers with each payment Manage 1099 tracking throughout the year and prepare 1099s at year-end Vendor relationships Serve as the main contact, in Spanish and English, for subcontractors and suppliers on invoice status, payment questions, and required paperwork Help new vendors and subcontractors set up and understand MAGNA's invoicing and compliance requirements Maintain accurate vendor records in QuickBooks Online Secondary responsibilities: Staff Accounting (~25-30%) Reconcile bank and credit card accounts monthly Post journal entries and accruals under the direction of the Accounting Manager Help prepare job cost and budget-to-actual reports for homes and roofing projects Assist with construction draw requests by providing invoices, lien waivers, and cost detail for lenders Record customer deposits and payments when needed, including buyer deposits and roofing payments Support month-end close and assist the outside CPA with year-end work Build and maintain Excel reports such as AP aging summaries, cash requirement forecasts, and vendor spend by division Required qualifications 2+ years of accounts payable experience, ideally in construction, roofing, or real estate industry Advanced proficiency in

QuickBooks Online:

bills, vendor management, bill payments, projects/job costing, classes, and reports Strong Microsoft Excel skills: XLOOKUP/VLOOKUP, pivot tables, SUMIFS, and reconciliations Fluent in English and Spanish, spoken and written Basic knowledge of accounting principles (debits/credits, accruals, reconciliations) High accuracy, excellent organization, and the ability to handle a large volume of invoices on deadline Comfortable in a small, fast-moving company where you'll wear several hats Preferred qualifications Associate's or bachelor's degree in Accounting, Finance, or Business Experience with lien waivers, COI tracking, and construction draws Experience handling AP for multiple entities or business lines Interest in growing into a Staff Accountant or Senior Accountant role What we offer Competitive pay (see range below). Paid time off and holidays A clear path to grow your accounting career with a growing SWFL company

Pay:

$60,000.00 - $65,000.00 per year

Work Location:

In person