Staff Accountant OnPlace Collective Location:

Sarasota, FL (in-office) Reports to:

Controller Employment Type:

Full-Time About OnPlace Collective OnPlace Collective is a real estate development partner that focuses on social architecture by planning amenities, activating lifestyle, and building brands for developers and builders so that every phase of a community sells faster, stands apart from the competition, and keeps residents connected long after they move in. We operate through three subsidiaries with a large field team across multiple states. That makes accounting here a client-facing compliance function, not just a back office. Every vendor payment, client invoice, and expense reimbursement traces back to a contract, and accuracy is a client-trust issue as much as a financial one. Position Summary The Staff Accountant owns the day-to-day execution of accounts payable and accounts receivable across OPC's multi-entity structure, reporting to the Controller. You process vendor bills and payments, issue client invoices, apply cash, chase collections, and code every reimbursable and pass-through expense correctly the first time so that the monthly client reconciliations the Controller delivers are built on clean data. You also support the close with reconciliations and journal entries, and you serve as the first point of contact for our field team and vendors on payment and expense questions. This is a hands-on, high-volume role for someone who is detail-obsessed, follows documented procedures precisely, and wants to grow into broader accounting responsibility under a Controller who will invest in developing you. Key ResponsibilitiesAccounts Payable Receive, code, and enter vendor bills across all OPC entities, ensuring each expense is assigned to the correct entity, client community, and general ledger account Route invoices for approval per documented authority limits and process weekly payment runs by check, ACH, and card Manage the expense management platform: review employee expense reports and mileage submissions for policy compliance, receipt support, and correct client-billable coding Reconcile vendor statements, research and resolve discrepancies, and respond to vendor inquiries within one business day Maintain the vendor master file, including W-9 collection, and prepare year-end 1099 data for Controller review Accounts Receivable & Client Billing Prepare and issue monthly client invoices per contract terms, including management fees, agency retainers, consulting fees, and cost-plus reimbursable expenses Ensure all client-billable costs, including pass-through expenses and mileage, are captured, coded, and invoiced in the correct period Apply customer payments daily, reconcile the AR subledger to the general ledger, and maintain an accurate aging report Own collections follow-up on outstanding receivables and escalate aged balances to the Controller per written escalation triggers Compile supporting documentation for monthly event expense reconciliations so the Controller can deliver them to clients by the twentieth of each month Close & Reconciliation Support Prepare bank and credit card reconciliations across entities for Controller review Record routine journal entries, including accruals, prepaids, and reclassifications Assist with intercompany transaction recording and monthly account reconciliations Support month-end and year-end close by completing assigned tasks on schedule against the close checklist Payroll & Compliance Support Assist the Controller with payroll cycle preparation, including gathering timekeeping data and confirming client funding has landed, while maintaining segregation of duties from payroll processing Track certificates of insurance for vendors and venues and flag expiring or non-compliant certificates Maintain organized, audit-ready documentation for all AP, AR, and expense transactions Support the outside CPA firm with schedules and documentation requests during tax preparation and year-end Process & Systems Follow documented procedures exactly and flag gaps or errors in them so they get fixed Contribute to process documentation for AP and AR, with the goal of a written playbook someone else could follow Learn and help implement new accounting systems and automation tools as the company scales Identify recurring problems in vendor, expense, or billing workflows and propose fixes QualificationsRequired Bachelor's degree in Accounting or Finance, or an Associate's degree with equivalent hands-on experience 2+ years of accounting experience with full-cycle AP and AR responsibility Working knowledge of QuickBooks Online and a modern expense management platform Strong Excel skills, including lookups, pivot tables, and reconciliation work Demonstrated accuracy and attention to detail in high-volume transaction processing Clear, professional written and verbal communication with vendors, clients, and non-finance colleagues Ability to manage deadlines independently and follow documented procedures precisely Preferred Experience in a multi-entity or client-reimbursable billing environment (property management, staffing, agency, or professional services) Experience with cost-plus or pass-through invoicing Familiarity with real estate development, homebuilding, or community management industries Exposure to payroll or PEO platforms Knowledge of Gravity accounting system About You Integrity is not negotiable. You do the right thing when no one is checking your work, you never let a number leave your desk that you would not stand behind, and when you make a mistake, you surface it immediately with a fix attached. You adopt our values, not just tolerate them: Relationship builder. You believe communication is a form of kindness. Whether you are following up on an overdue invoice or explaining an expense policy to a field team member, you are assertive yet considerate, because at OPC, accounting talks to people, not just spreadsheets. Creative solver. You are a gritty problem solver. When a vendor statement won't tie or a receipt is missing, you believe there is always a solution and you don't stop until you find it. Passionate partner. You embody excellence, bring energy to the team, and are hungry to learn from the Controller and grow your skills. Outcome driven. You don't just start tasks, you finish them. Payment runs go out on time, invoices are accurate, and you always cross the finish line. If these read like a poster to you, this is not your company. If they read like how you already work, keep going. Who Thrives in This Role A finisher: you get satisfaction from a clean aging report and a reconciled ledger A doer: no task is beneath you, and no deadline slips on your watch A truth-teller: you flag problems early, with a proposed fix attached A learner: you want to grow into broader accounting responsibility and treat feedback as fuel Compensation & Benefits Competitive salary commensurate with experience Health, dental, and vision benefits Paid time off and holidays Opportunity to grow with a fast-growing platform under a Controller committed to your development Additional Requirements Valid driver's license with a clean driving record Must pass a background and drug screen This job description is not intended to be all-inclusive. Employees may perform other related duties as established to meet the ongoing needs of the organization. OnPlace is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Pay:

$58,000.00 - $66,000.00 per year

Benefits:

401(k) 401(k) matching Dental insurance Health insurance Life insurance Paid time off Professional development assistance Vision insurance

License/Certification:

Driver's License with a clean driving record (Required) Ability to

Commute:

Sarasota, FL 34240 (Required)

Work Location:

In person