Accounting Assistant at The Carroll Adams Group Accounting Assistant at The Carroll Adams Group in Winter Park, Florida Posted in about 24 hours ago.

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full-time Company Description The Carroll Adams Group is a leading hospitality interiors purchasing company that manages projects from design through procurement, installation, and delivery. The company leverages deep FF&E and OS&E product expertise, strong vendor relationships, and substantial purchasing power to deliver well-executed projects that align with client vision. Teams focus on helping owners and developers balance design, budget, and schedule priorities to achieve distinctive, high-quality results. With offices in Orlando, High Point, and Dallas, The Carroll Adams Group supports diverse developments, from boutique hotels to large convention center properties and upscale full-service brands. At The Carroll Adams Group, we partner with the world's leading hospitality brands to deliver thoughtfully curated environments that elevate guest experience, maximize project potential and facilitate exemplary results. General Description of the Job Class The Accounting Assistant provides essential support to the project accounting team, helping ensure the timely and accurate processing of accounts payable, cash flow reporting, and client invoicing across assigned projects. Working under the guidance of the Project Accountants, this position handles routine, high-volume accounting tasks that keep project financials moving efficiently - freeing the Project Accountant to focus on higher-level analysis, client relationships, and project strategy. This is an in office role , located in Orlando, FL. Duties and Responsibilities of this Level Accounts Payable

• Process vendor invoices for assigned projects, verifying coding, backup documentation, and proper approvals prior to payment
• Prepare and process AP payment runs (ACH, check, and wire) under the direction of the Project Accountant
• Maintain organized, accurate vendor files and payment records within Sage Intacct
• Respond to routine vendor inquiries regarding invoice and payment status Cash Flow & Invoicing Support
• Assist in preparing and updating basic project cash flow projections using established templates and standard payment terms
• Prepare monthly client invoices for review and approval by the Project Accountant
• Track invoice submission and payment status, flagging discrepancies or delays for follow-up
• Support monthly billing cycles by compiling supporting documentation and back-up for client invoices General Accounting Support
• Assist Project Accountants with data entry, reconciliations, and maintenance of project accounting records
• Help gather and organize documentation needed for monthly close, audits, and use tax reporting
• Support accurate recordkeeping across project files, ensuring documents are filed and readily accessible
• Perform other administrative and clerical accounting tasks as assigned to support the project accounting team Stakeholder Communication
• Communicate professionally with vendors regarding invoice and payment questions
• Coordinate with Project Accountants and internal teams to resolve discrepancies and maintain data integrity Qualifications Education
• Associate's or Bachelor's degree in Accounting, Finance, or Business Administration, or currently working toward one, required Required Experience & Competencies
• Minimum 1 year of experience in an accounting, bookkeeping, or accounts payable support role
• Working knowledge of Microsoft Office Suite, with solid Excel skills
• Strong attention to detail and accuracy when handling financial data
• Ability to manage multiple tasks and deadlines in a fast-paced environment
• Good written and verbal communication skills
• Eagerness to learn and grow within a project accounting function Preferred Qualifications
• Prior exposure to Sage Intacct or a similar accounting/ERP system
• Experience in construction, hospitality, or another project-based industry
• Familiarity with accounts payable processes and basic cash flow concepts