Property Clerk
Hattiesburg, MS, United States
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req5434 Posted on: 7/27/2026 Property Clerk The University of Southern Mississippi is currently accepting applications for the position of Property Clerk. Position Details
Location Hattiesburg 118 College Drive
Hattiesburg, Mississippi, 39406-0001
United States
Division Property Accounting
Position Type Staff
Employment Status Full Time
Grant Funded No
Salary Range 12.71 - 12.71
Pay Grade N02 Posting Close Date Open Until Filled Special Instructions to Applicants
Please include cover sheet with resume. Applicants must be currently authorized to work in the United States on a full-time basis without the need for visa sponsorship. The University will not sponsor applicants for work visas (e.g., H-1B). Job Summary
Prepares and maintains the necessary data for recording USM's personal property. Responsible for recording the acquisition of property, the tagging of property, the distribution of property, and the filing of proper documentation, as well as conducting inventory audits. Primary Duties and Responsibilities Prints and logs all purchase orders received meeting State guidelines, prints tags for and logs asset numbers assigned to each qualifying asset, and maintains database for all such transactions. This database is maintained and updated weekly in the Property Accounting shared drive for all Property Accounting and Receiving personnel to review.
Assists in assigning asset numbers to all equipment purchases or donations to the University that meet the criteria of State guidelines in a timely and efficient manner. This will include all campuses including Hattiesburg, Stennis Space Center and Gulf Park (Long Beach).
Completes an Acquisition Receipt on each asset sent out, and coordinates information needed on the personal property in preparation for entry by the Senior Property Accounting Clerk into the asset management program.
Maintains filing system for all Purchase Orders, Acquisition Receipts, and Property Affidavits completed. Prepares outdated documents (according to University Record Retention Policy) for shredding.
Assists in removing asset numbers from assets when returned for repair or transferred to other state or out-of-state institutions. Maintains documentation of all tags removed until repairs have been returned. Updates information of the repaired item, e.g., new serial number, and replaces the tag when returned.
Reviews and researches outdated purchase orders (old purchase orders received, but without payment being made), and incomplete purchase orders for final resolution. Advises Property Accounting Supervisor of any issues that will require his/her attention, and performs other duties as assigned. Minimum Qualifications
High school diploma or general education degree (GED); or one to three months related experience and/or training; or equivalent combination of education and experience.
Valid Mississippi Driver's License (this position requires occasional travel to and from other USM campuses) Knowledge, Skills & Abilities
Previous experience with an asset management program. Proficient in Microsoft Word and Excel. Excellent oral and written communication skills.
Preferred Qualifications
Previous experience with an asset management program. About The University of Southern Mississippi
Since our founding in 1910, The University of Southern Mississippi has remained dedicated to preparing students for success. We deliver programs to more than 13,000 students in Hattiesburg and Long Beach, at teaching and research sites across the Mississippi Gulf Coast, as well as online. We are a community-engaged Carnegie R1 university, earning distinction as one of the nation's leading research institutions. Southern Miss is known for pioneering work in polymer science, ocean science, spectator sports safety and security, and bringing language to children with communication disorders. We are also a national leader in a broad range of disciplines, including cybersecurity, hydrography, nutrition, aquaculture, kinesiology, and economic development, among others. We produce graduates ready to enter fields that are leading the way in emerging technologies through programs such as computer engineering, information technology, and ocean engineering. We're developing the next generation of business leaders, while also responding to critical workforce shortages by producing skilled professionals in education and nursing. With a tradition of excellence in the arts, we are one of only 36 public institutions in the nation accredited in four major areas of the arts. Home to the Golden Eagles, our student-athletes compete in 17 NCAA Division I sports. With a culture marked by passion and persistence, Southern Miss is delivering graduates who are ready for life. For more information, visit www.usm.edu. The University of Southern Mississippi is an equal opportunity employer, and all qualified applicants will receive consideration for employment. EOE/VETS/DISABILITY.