Staff Accountant

Job Description 1. Reviews expense items for State, County and Institutional funds and issues payments on a weekly basis. 2. Ensures cash availability before release of checks, reviews vouchers for accuracy and compliance, uploads positive pay files, and processes check voids, stop payments, and reissues. 3. Enters ACH's and wires for daily deposit requests and refund transmittals to third party refund processor. 4. Prepares Foundation reimbursement requests, payroll remittance checks, student refunds, and financial aid checks as requested in a timely manner. 5. Maintains vendor W-9 forms, reviews expense items for sales and use tax and 1099 compliance and prepares monthly sales and use tax payable check requests. 6. Performs account analysis and reconciliations to include agency scholarships and accounts payable reconciliations. 7. Reviews unreconciled payments, contacts payee to confirm receipt of payment, and minimizes the number of payments that must be escheated. Submits annual escheat report by the required deadline. 8. Works closely with purchasing and other Business Office staff to communicate issues and resolve discrepancies to ensure accuracy of general ledger and compliance with college, state, and federal policies. 9. Assists with preparation of financial statements through preparation of prepaid and accrual lead sheets and associated audit documentation. 10. Assists in internal control over financial reporting and compliance through the EAGLE Framework. 11. Supports Controller and Assistant Controller with research and projects. 12. Contributes to the College Vision, Mission, Values, and RISE statement. 13. Supports workforce diversity in all its aspects. 14. Performs other duties as assigned. Knowledge, Skills, and Abilities Required of the

Successful Employee:

• Ability to apply generally accepted accounting principles.
• Familiar with state sales and use tax laws.
• Proficient in using Microsoft Office applications.
• Strong analytical and problem-solving skills.
• Ability to communicate effectively, verbally and in writing.
• Ability to compile, review and reconcile complex financial data for accuracy, completeness, and compliance.
• Knowledge of and ability to interpret and apply related federal, state, and local laws, ordinances, rules and regulations.
• Strong organizational skills and ability to prioritize workload to meet tight deadlines in a fast-paced and dynamic work environment.

Complexity of Work:

Work requires interpreting, justifying, solving, assessing, or appraising (evaluation).

Minimum Education Required:

Bachelor's degree Relevant Degree(s): Accounting, Finance, Business Administration or related field

Minimum Experience Required:

• Two years of full-time or equivalent accounts payable, accounting or auditing work experience.
• Experience ensuring compliance with tax reporting and institutional policies.

Preferred Qualifications:

• Experience with financial systems such as Colleague.
• Work experience in higher education, governmental, or non-profit organizations.
• Advanced Excel experience.
• Proficiency in a foreign language such as Spanish, an East Slavic language, and/or American Sign Language.

Special License or Credentials Required:

None Accountability:

Works under periodic supervision and makes decisions within broad parameters established for the position; involves understanding and interpretation of NCCCS and/or College guidelines/policies. Makes recommendations to supervisor, gains approval, takes action.

Interactions:

Regular contact with others outside the immediate work area for the purpose of explaining, clarifying, or interpreting information. Nature of the work may involve some contacts with persons outside of the college.

Financial Responsibility:

Position has no financial responsibility for expenditures but may have minimal responsibility for receiving income such as library fines or fees, and may manage petty cash, transport money, or make bank deposits. Position also has no budget development responsibility. Impact on

Results:

Errors would likely cause significant work delays and confusion among more than one work area, and could impact speed of decision-making, reporting and/or taking action or re-building relationships.

Supervision Exercised:

Does not supervise or serves as a lead who works alongside those who are employed in the same or similar positions.

Information Access:

Position has unlimited access to sensitive information regarding employees, students and/or the operations of the institution within a specific area or function. Failure to exercise appropriate discretion could result in embarrassment or a loss of institutional or personal privacy.

Work Environment:

Work is performed within routine office or classroom environment with no exposure to hazardous conditions. Physical demands are usually limited to sitting or standing, and may require some stooping, lifting or carrying objects of light weight.

Pay:

$25.00 - $31.00 per hour

Work Location:

In person