OneSchool Global is seeking to add a Project Finance Associate to provide financial and administrative support to the Regional Infrastructure Delivery team, ensuring accurate project budgets, purchase orders, subcontracts, invoicing, and payments. Working closely with project delivery teams, the Contracts Administrator and Regional Finance, the role maintains accurate project financial information within approved systems, and supports timely payment of suppliers and subcontractors, reporting and financial control throughout the project lifecycle

KEY ACOUNTABILITIES

Project & Budget Support Work closely with project managers to understand the scope and financial requirements of their projects. Manage project budgets and financial records within Premier. Process approved budget transfers against relevant cost codes in accordance with established processes and delegated authorities. Monitor budgets on an ongoing basis and liaise with project managers regarding variances. Assist project managers with the preparation and submission of budget variation requests when required. Subcontractor compliance & onboarding Collect and verify subcontractor insurance certificates (public liability, workers comp) before setting up in Premier Monitor and follow up expired insurance/compliance documents Establish and maintain new subcontractor/supplier records (bank details, tax info, etc.) Procurement & Subcontract Administration Raise and maintain purchase orders following appropriate approval and in accordance with project requirements. Establish approved subcontracts within Premier and attach signed copies for record-keeping. Invoicing & Payments Enter invoices and subcontract claims into Premier. Enter approved invoices and claims into Yooz for payment processing. Prepare and coordinate project payment runs in accordance with regional Finance processes and approval requirements. Follow up on outstanding invoice, claim, and variation approvals to avoid payment delays. Track and process approved releases of subcontractor retentions at the appropriate project milestones Financial records & administration Maintain accurate and audit ready project financial records, including purchase orders, invoices, claims, approved variations and payment documentation. Archiving completed project financial records Reporting & Communication Maintain financial tracking and reporting tools to provide visibility of upcoming, outstanding and priority project payments. Follow up with relevant stakeholders to confirm payments have been made. Support reconciliation of project financial information between Infrastructure Delivery and Finance systems and investigate discrepancies where identified. Work Health & Safety (WHS) Comply with all applicable WHS legislation, policies, procedures, and safe work practices. Take reasonable care for your own health and safety and that of others. Promptly identify and report hazards, incidents, injuries, and near misses. Complete required WHS training and contribute to a safe and healthy workplace.

Safeguarding and Child Protection:

OSG is committed to safeguarding and protecting the children and young people that we work with. As such, all posts are subject to a 'safe recruitment process,' including the disclosure of criminal records and vetting checks, and provision of employment references. We ensure that we have a range of policies and procedures in place which promote safeguarding, child protection and safer working practice across the school. This is in line with region, state or jurisdiction requirements. We expect all staff and volunteers to share this commitment.

KNOWLEDGE AND SKILLS

Understanding of project cost administration, including budgeting, cost coding, and variance tracking Working knowledge of construction processes, including subcontracts, purchase orders, and retentions Proficiency with Premier (or similar project accounting software) and Yooz (or similar invoice platforms) Strong Excel and accounts payable skills, including invoice coding and payment processing High attention to detail, with strong organisational skills to manage multiple projects and deadlines Clear communication skills to liaise confidently with project managers, subcontractors, and finance teams.

QUALIFICATIONS AND EXPERIENCE

2+ years' experience in a project cost administration, accounts payable, or finance support role, ideally within construction, engineering, or another project-based industry Demonstrated experience managing budgets, purchase orders, and subcontracts within a project accounting system (Premier experience highly regarded) Experience processing invoices and payment runs across multiple entities or regions (AU/NZ exposure advantageous) Certificate or diploma in accounting, business administration, or a related field preferred but not essential, depending on experience Experience liaising with project managers and subcontractors in a construction or trades environment is highly regarded Experience with subcontractor compliance requirements (insurances, retentions) is a plus

PERSONA CRITERIA

GENERAL STAFF Lives the Values Committed to displaying integrity and care & compassion, is respectful of others and takes responsibility for their actions. Builds Connections with key Stakeholders Develops strong working relationships with students, staff and parents, fostering trust and respect in every interaction. Is an Outstanding Employee Is proficient in their area of expertise and committed to high performance. Is 'OSG' First Always applies OSG's vision, ethos and values. Is Hungry, Humble and Smart Is self-motivated and diligent, emphasises team effort and has good judgement and intuition. Thrives on Feedback Gives and receives feedback to and from all stakeholders. Aligns with OSG's performance growth framework for continuous personal and professional development. .