Accounting & Administrative Specialist Richmond Region Tourism - 4.8 Richmond, VA Job Details Permanent $57,000 - $62,000 a year 1 hour ago Benefits Paid jury duty Health savings account Paid holidays Disability insurance Health insurance Dental insurance Flexible spending account Parental leave Vision insurance 401(k) matching Bereavement leave Life insurance Qualifications Office supply management Hospitality Customer communication Financial close processing Correspondence management Preparation of internal financial performance reports Internal controls Microsoft Excel Office activity coordination Microsoft Outlook Business travel arrangements Retirement plan management Accounts receivable management Bachelor's degree in finance Operations coordination ERP systems Mail distribution Mid-level Accurate transaction records management Bachelor's degree in business administration Finance Administrative experience Meeting scheduling Invoice payment processing Employee data management Expense reports Bachelor's degree Financial records management Decision making Customer relationship management (CRM) systems (technically supported) Full Job Description Job Description The Accounting and Administrative Specialist supports the accounting, financial, and administrative functions of Richmond Region Tourism (RRT), the Richmond Region Tourism Foundation, and the Tourism Improvement District (TID) by processing financial transactions, maintaining accounting records, preparing reconciliations, supporting payroll and month-end activities, and providing administrative support. This position supports the Administration and Finance to ensure administrative and financial workflows are completed accurately, timely, and professionally.

SUPERVISORY RESPONSIBILITIES / OVERSIGHT

Position does not have any supervisory responsibility. This position reports to the Director of Finance and Administration.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Accounting & Financial Support Prepare and process accounts payable transactions, including invoice and vendor payment preparation. Maintain vendor records, W-9s, contracts, and supporting documentation. Prepare customer invoices and support accounts receivable activities. Process and maintain employee expense reimbursements, corporate card transactions, and Ramp documentation. Support routine employee benefits and retirement plan administration, including enrollments, changes, employee communications, vendor coordination, and record maintenance. Perform routine bank, credit card, accounts payable, and accounts receivable reconciliations. Support payroll processing activities and maintain related records and documentation. Assist with month-end close activities, audit preparation, and assigned financial reporting activities. Maintain accounting records and supporting documentation in accordance with established procedures and internal controls. Generate financial and operational reports as assigned. Perform accounting, payroll, and administrative functions in accordance with established internal controls and segregation of duties practices. Maintain confidentiality of financial, payroll, employee, and organizational information. Administrative Support Coordinate day-to-day office operations, including mail distribution, office supplies, records management, vendor coordination, and administrative support services. Serve as a primary point of contact for staff, visitors, partners, vendors, and stakeholders. Coordinate meetings, travel arrangements, registrations, and organizational logistics. Prepare, maintain, and distribute correspondence, reports, presentations, and other business documents. Maintain organizational records, files, and documentation. Support organizational technology platforms, business systems, and end users. Support tourism industry events, meetings, and organizational activities, including occasional evening, weekend, and holiday responsibilities. Coordinate special projects and other duties as assigned.

PREFERRED EDUCATION, EXPERIENCE, KNOWLEDGE, SKILLS, AND ABILITIES

Bachelor's degree in Accounting, Finance, Business Administration, or a related field; equivalent combination of education and experience may be considered. Minimum of 2 years of experience supporting accounts payable, accounts receivable, payroll, reconciliations, financial reporting, or other accounting functions. Advanced proficiency with Microsoft 365 applications, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint. Experience using accounting software, ERP systems, CRM platforms, databases, HRIS, and other business technology applications. Experience providing administrative support, coordinating meetings and events, preparing business documents, and maintaining organizational records. Familiarity with the hospitality, tourism, or nonprofit sectors a plus.

FUNCTIONALITY NEEDED

Position oneself in an upright position or in a stable posture, in a seated or supported posture, and remain in a stationary position for extended periods of time. Position self to move about, adjust self to varying heights, lower self to a height suitable for performing a task, and rotate or reposition objects or body parts, as necessary. Reach for or handle objects, exert force to move or adjust objects, control small objects or components, and use motor skills to perform tasks requiring simultaneous or repeated movements. Move or handle objects weighing up to 20 lbs., with or without assistance. Maintain focus, interpret information, retain and recall information, apply logical thought processes, evaluate data, and use judgment to make effective and appropriate decisions. Perceive or interpret visual information or other forms of data with ability to judge distances and spatial relationships at a close or distant range. Communicate effectively and accurately, verbally or through alternative means, and receive, understand, and respond to auditory information or other forms of communication. Travel using self-provided transportation, with or without accommodations.

WORKING CONDITIONS

Generally works in well-lit, temperature-controlled, ventilated buildings where noise levels are typically low to moderate. At times, may work offsite and at work-related events. Work is subject to frequent interruptions and generally performed in close proximity to others. There is little or no risk to health and safety associated with this position.

EMPLOYEE ACKNOWLEDGMENT

This job description is representative, but not an exhaustive list, of all skills, responsibilities, and efforts associated with this role as well as reflecting principal job elements essential for performing the job and evaluating performance. It is not an employment contract, implied or otherwise, and Richmond Region Tourism (RRT) maintains the right to assign or reassign responsibilities to or from this position at any time. RRT is committed to the principle of Equal Employment Opportunity (EEO) and to providing a work environment free from bias, discrimination, or harassment. RRT does not discriminate against any employee or applicant for employment based on race, color, religion, national origin, age, gender, sex, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position. Company Description Richmond Region Tourism is the Region's primary destination marketing organization. Richmond Region Tourism (RRT) welcomes meeting planners, tournament organizers, tour operators, travel media and leisure travelers to our Region. A nonprofit organization, RRT offers a comprehensive array of information and services to assist the hospitality industry in benefiting from the powerful economic engine that is tourism. The organization is committed to the principle of Equal Employment Opportunity ("EEO") and to providing a work environment free from bias, discrimination, or harassment. Mission Share a passion for the Richmond Region with the world. Vision As a thriving community, the Richmond Region is known for being inclusive and welcoming to all. About Us As the Region's destination organization, we are experts who have a deep love for the community in which we live, work, and play. We enrich the lives of our residents and visitors by sharing the unique culture and humanity that is the Richmond Region. We generate economic prosperity through tourism by attracting conventions, meetings, sports tournaments, and visitors and ensuring that all have an unforgettable experience. We enhance the quality of life for the people in our community by supporting the places that make the Richmond Region wonderful. We strengthen local programs that drive tourism through our Richmond Region Tourism Foundation. We do all of this through a lens of diversity, equity and inclusion. Values At Richmond Region Tourism, our people are our biggest asset. Our internal cornerstones define our organizational culture and provide a road map for engaging with our community in making the Richmond Region welcoming for all.

Passion:

Intense enthusiasm for our community and its people

Inclusiveness:

Deep commitment to equity and community engagement to advance, develop and sustain the

Region Integrity:

Dynamic culture built upon trust, honesty, and credibility

Innovation:

Leading-edge work that is rooted in creativity and transformational for the

Region Stewardship:

Ambassadors of our destination's development, image and reputation

Courage:

Doing the right thing and upholding our values More information: https://www.visitrichmondva.com/partners/about/employment/ Benefits Hybrid Work Life - ability to work a hybrid schedule which is a blend of in the office and remote work, but must reside in the Richmond Region. Medical, Dental and Vision Insurance Life Insurance Short-term and Long-term Disability Insurance 401(K) with Company Match Direct Deposit Bereavement Leave Parental Leave Paid Holidays Paid Jury Duty Paid Parking (downtown Richmond location) Vacation and Sick Time Health Savings Account Flexible Spending Account