Senior Accountant/Trainee 1-2 (NY HELPS)

Date Posted:

05/05/26

Applications Due:

05/21/26

Vacancy ID:

215515 Position Information NY HELPYes AgencyChildren & Family Services, Office of TitleSenior Accountant/Trainee 1-2 (NY HELPS) Occupational CategoryFinancial, Accounting, Auditing Salary Grade18 Bargaining UnitPS&T

• Professional, Scientific, and Technical (PEF) Salary RangeFrom $53764 to $85138 Annually Employment TypeFull-Time Appointment TypePermanent Jurisdictional ClassCompetitive Class Travel Percentage0% Schedule WorkweekMon-Fri Hours Per Week37.

5 Workday From9 AM To5 PM Flextime allowed?

No Mandatory overtime?

No Compressed workweek allowed?

No Telecommuting allowed?

Yes Location CountyRensselaer Street AddressCapital View Office Park

• Bureau of Financial Operations 52 Washington Street CityRensselaer StateNY Zip Code12144 Job Specifics Duties DescriptionThe Bureau of Accounting Operations (BAO) directs and coordinates all accounting operations of the agency.

This includes the collection of all revenues, processing of vouchers, payment to vendors, encumbrance documents, journal entries, appropriation refunds, and deposits to the Office of the State Comptroller (OSC). The senior accountant will be working in the BAO accounting unit and act as the liaison to the Division of Juvenile Justice and Opportunities for Youth (DJJOY) nine residential youth facility business offices (FBO). The position will be responsible for supporting the FBO with accounting-related tasks and questions. This includes auditing and approving youth on-the-job payment requests, confirming allowance transactions are being submitted timely and ensuring revenues (commissary, meal money and youth restitution) are being transmitted to the NYS Department of Taxation & Finance Division of Treasury by the required timeframes. Additional responsibilities will include being the lead accountant with ITS regarding updates or changes to the CHEX application, overseeing and coordinating the abandoned property process, and hosting outreach meetings and schedule in-person and virtual support and training. If a facility engages in revenue generating activities, the senior accountant will ensure the facility follows the proper procedure for collecting sales tax and complete the annual sales tax filing. When business process changes require updates to the existing policy and procedures manual, the position will be required to prepare and coordinate these updates and announce those updates to the FBO. Also, the senior accountant will be a bank account administrator for all home office and facility bank accounts. Responsibilities include safeguarding bank account signatories and granting online banking access for all users, monitoring accounts for fraud prevention, compiling all sole custody and advance account information for annual reporting to the OSC, ensuring the monthly bank reconciliations for all facility bank accounts are completed by the prescribed timeframes, confirm the imprest fund is balanced and petty cash replenishments are being requested timely, uncleared checks and outstanding deposits are followed-up on, and analyze youth bank account subsidiary ledger transactions and assist FBO with updates as necessary. Under the general direction of an Associate Accountant, the duties of the position may include, but are not limited to:

• Review and approve revenue transactions and general ledger journal entries;
• Act as liaison between program areas and accounting operations providing guidance and processing appropriate transactions;
• Assist with bank account deposits and reconciliations;
• Oversee maintenance of accounting records in accordance with applicable guidelines;
• Gain knowledge of the Statewide Financial System, AnalyzeNY, OGS Business Services Center, State Finance Law, OSC's Guide to Financial Operations, and OSC Travel and Expense policies. Apply governing policies as applicable to required activities and tasks being performed;
• Participate in gathering requirements and creating or adjusting processes for implementing new or required laws or initiatives;
• Work on special projects Additional duties will be discussed in detail during the interview.

Minimum QualificationsTransfer:

One year of permanent competitive or 55-b/c service in this title or in a title eligible for 70.1 transfer. Open to the

Public:

This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).

• To be considered for appointment through NY HELPS, candidates must meet the open-competitive minimum qualifications for this position, which are: For Accountant Trainee 1 (equated to SG-14): Either 1.

A bachelor's or higher degree in accounting, auditing, or taxation; OR 2. A bachelor's or higher degree with 24 semester credit hours in accounting, auditing, or taxation courses. Note that courses such as business law, economics, statistics, and most finance courses, although taken as part of an accounting curriculum, cannot be counted toward the 24 semester credit hours. For Accountant Trainee 2 (equated to SG-16), you must also have: Either 1. One year of professional experience in accounting/auditing or financial internal or field auditing, where you were responsible for the full range of activities in the design and/or review, analysis and management of accounting systems, resulting in the preparation of, or recommendations on, financial statements in accord with generally accepted accounting principles; OR 2. A master's or higher degree in accounting, auditing, or taxation may substitute for one year of experience For the Senior Accountant (SG-18) you must also have: Either 1. Two years of professional experience in accounting/auditing or financial internal or field auditing, where you were responsible for the full range of activities in the design and/or review, analysis and management of accounting systems, resulting in the preparation of, or recommendations on, financial statements in accord with generally accepted accounting principles; OR 2. A master's or higher degree in accounting, auditing, or taxation AND one year of professional experience in accounting/auditing or financial internal or field auditing, where you were responsible for the full range of activities in the design and/or review, analysis and management of accounting systems, resulting in the preparation of, or recommendations on, financial statements in accord with generally accepted accounting principles; OR 3. A currently valid Certified Public Accountant license and registration issued by New York State. Experience NOT considered qualifying are activities restricted to teaching, bookkeeping, maintaining/auditing payroll records or accounts receivable/accounts payable, or preparing tax returns. Additional CommentsFor the duration of the

NY HELPS

Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. After one year of permanent appointment, it is expected employees hired under

NY HELPS

will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a

NY HELPS

title, employees may take part in any promotion examination for which they are qualified. The salary listed applies to candidates starting as a Accountant Trainee 1, equated to a SG-14. The salary for candidates appointed to a Senior Accountant SG-18 starts at $66,951. For current New York State employees, salary is based on the candidate's salary at the time of hire. Please specify in your cover letter or resume how you meet the minimum qualifications (as described above) when responding to this posting. For example, you should provide specific date ranges for qualifying experience, qualifying education or certifications, or the age range of individuals served. Non-specific submissions may be disqualified from further consideration if the information you provide does not meet the minimum qualifications.

NOTE ON TELECOMMUTING

Employees are required to apply and obtain approval through management to telecommute according to the agency's Telecommuting Program Guidelines and can be discussed at time of interview.

Background Investigation Requirements:

1) All prospective employees will be investigated through a Criminal Background Check (CBC), which includes State and federal Criminal History Record Checks. All convictions must be reported; conviction of a felony or misdemeanor, or any falsified or omitted information on the prospective appointee's employment application, may bar appointment or result in removal after appointment. Each case will be determined on its own merits, consistent with the applicable provisions of State and federal laws, rules, and regulations. Prospective employees will be fingerprinted in order to obtain a record of their criminal history information, and may be required to pay any necessary fees. 2) All prospective employees will be screened against the Statewide Central Register of Child Abuse and Maltreatment (SCR). Prospective employees will be required to pay any necessary fees. 3) For Division of Juvenile Justice and Opportunities for Youth (DJJOY) prospective appointees will be checked against the Staff Exclusion List (SEL) maintained by the Justice Center for the Protection of People with Special Needs. Prospective employees whose names appear on the SEL as having been found responsible for serious or repeated acts of abuse or neglect will be barred from appointment and may have their names removed from the eligible list(s) for the title(s) if applicable. The Office of Children and Family Services (OCFS) is an equal opportunity employer. OCFS does not discriminate based upon age, race, creed, color, national origin, sexual orientation, gender identity or expression, religion, military or veteran status, sex, disability (including pregnancy-related conditions), predisposing genetic characteristics, familial status, marital status or status as a victim of domestic violence, or other applicable legally protected characteristics. We devote special attention to dismantling racial injustice and recognize that diversity in our workforce is critical to fulfilling our mission. We are committed to the diversity of our staff, and encourage applicants from marginalized communities to apply. In furtherance of Executive Order 31 and OCFS's mission to have a diverse workforce, all people with disabilities are encouraged to apply. All applicants must be dedicated to working in and sustaining an environment of inclusion that affirms and celebrates the backgrounds, learned and lived expertise, whole identities, and individual perspectives of our staff. Applicants of all backgrounds and experiences are encouraged to self-identify during the application process. Some positions may require additional credentials or a background check to verify your identity. How to Apply NameNew York State Office of Children and Family Services Telephone518-473-7936 Fax518-473-6122 Email Addresseoajobpostings@ocfs.ny Address StreetBureau of Personnel

• LEB 52 Washington Street, 231 North CityRensselaer StateNY Zip Code12144 Notes on ApplyingQualified candidates should e-mail their resume and letter of interest to eoajobpostings@ocfs.

ny You MUST include the Vacancy number of the position in the subject line of your email and/or cover letter to ensure receipt of your application. In order to qualify you for the position when you have current or prior New York State employment, you may be contacted by OCFS Personnel for your social security number to confirm your employment history.