Staff Accountant Job Type :

Full-time Work Location :

Primarily remote, with occasional in-office attendance required

Salary :

$60,000-$70,000 annually Position Overview An established, project-based services organization is seeking a detail-oriented Staff Accountant to support general accounting operations, financial reporting, and payroll administration. This position combines general ledger accounting and month-end close responsibilities with hands-on payroll processing and compliance. The ideal candidate has a strong accounting foundation, excellent analytical skills, and the ability to investigate discrepancies, manage recurring deadlines, and work independently. The Staff Accountant will work closely with the Controller and collaborate with other accounting, administrative, and operational personnel. Key Responsibilities General Accounting & Financial Reporting Prepare month-end accruals, adjusting journal entries, and supporting schedules. Perform general ledger reconciliations, including bank accounts, credit cards, and intercompany transactions. Analyze account balances, investigate variances, and resolve discrepancies. Review project costs and work with operational personnel to identify and correct accounting discrepancies. Record and reconcile financing transactions, interest, and cash transfers. Assist with month-end and year-end closing procedures. Prepare supporting documentation for financial reviews, audits, and tax reporting. Payroll & Compliance Process weekly payroll, including reviewing employee time records, resolving discrepancies, and preparing payroll for approval. Maintain accurate payroll records and reconcile payroll transactions to the general ledger. Support multi-state payroll tax reporting, registrations, and compliance requirements. Interpret prevailing wage requirements and prepare certified payroll reports for applicable public works projects. Prepare payroll-related reports, including retirement plan deductions, workers' compensation reporting, and other required filings. Research and resolve payroll discrepancies and compliance questions. Additional Responsibilities Prepare and file applicable sales tax returns. Assist with accounts receivable, invoicing, and other accounting activities as needed. Identify opportunities to improve accounting procedures, reporting accuracy, and internal controls. Support accounting and payroll system improvements and implementation projects. Perform other related duties as assigned. Qualifications Required Associate degree in Accounting or a related field. 1-3 years of professional accounting experience involving general ledger accounting, reconciliations, and month-end close. Working knowledge of generally accepted accounting principles (GAAP). Proficiency in Microsoft Excel, including formulas, data analysis, and reconciliation. Experience working with accounting software. Strong attention to detail, organizational skills, and analytical ability. Ability to investigate discrepancies, work independently, and meet recurring deadlines. Ability to handle confidential financial and payroll information appropriately. Preferred Bachelor's degree in Accounting or a related field. Experience processing payroll or performing payroll accounting. Familiarity with multi-state payroll, certified payroll, or prevailing wage requirements. Experience with construction, contracting, or project-based accounting. Familiarity with QuickBooks Online, Paychex, or comparable accounting and payroll platforms. Work Schedule & Location This is a full-time, primarily remote position. Occasional in-office attendance will be required for training, meetings, month-end close activities, and other business needs. Applicants should reside within reasonable commuting distance of the advertised office area. The position requires consistent availability during regular business hours to meet weekly payroll and monthly accounting deadlines. Additional hours may occasionally be required during month-end close, year-end reporting, or audit periods. Equal Employment Opportunity We are an equal opportunity employer and consider qualified applicants without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other status protected by applicable law.

Pay:

$60,000.00 - $70,000.00 per year

Benefits:

401(k) 401(k) matching Dental insurance Employee assistance program Health insurance Health savings account Life insurance Paid sick time Paid time off Professional development assistance Vision insurance Work from home

Education:

Bachelor's (Required)

Experience:

Accounting:

2 years (Required)

Payroll:

2 years (Preferred) Ability to

Commute:

Madison, WI 53704 (Preferred)

Work Location:

Hybrid remote in Madison, WI 53704