This position combines administrative oversight with timekeeping duties to help the project run smoothly.

Key Responsibilities:

Office Management:

Coordinate daily administrative operations at the site. Serve as liaison between field crews, subcontractors, vendors, and upper management. Maintain project documentation, safety and training records. Manage office inventory, order supplies, and oversee equipment rentals. Assist with onboarding new hires and maintaining personnel files. Assist and coordinate procurement

Timekeeping:

Track and verify employee hours, job codes, and project-specific labor costs. Input time data into payroll systems and coordinate with accounting and payroll teams. Monitor compliance with state rules and overtime policies. Resolve discrepancies in timecards and maintain accurate labor cost reports. Support project manager with labor and cost reporting. Accounts Payable (AP): Process vendor invoices and match them with purchase orders and delivery receipts. Accounts Receivable (AR): Monitor outstanding balances and follow up on overdue payments. Maintain detailed logs of client communications and payment status.

Billing:

Ensure billing aligns with contract terms and balances to payroll. Coordinate with project managers to verify billable work and documentation. Support month-end closing and financial reporting.

Requirements:

Qualifications:

High school diploma or equivalent; associate degree in business or accounting preferred. 3+ years of experience in field administration and timekeeping. Familiarity with payroll and timekeeping systems (e.g., ADP, TRACK, JDE Edwards). Strong organizational and multitasking skills. Knowledge of labor compliance, and safety protocols. Proficiency in Microsoft Excel.