Staff Accountant

We are looking for an experienced Staff Accountant to support a busy finance team in Madison, Wisconsin through a Contract engagement. This position is ideal for an accounting specialist who can manage multiple entities, maintain accurate financial records, and contribute to reliable month-end and year-end reporting. The role offers a blend of accounting operations, reconciliation work, compliance support, and administrative coordination in a collaborative office environment.

Responsibilities:

• Process accounts payable activity for multiple related organizations, including coding invoices accurately and routing documentation for timely approval.
• Maintain vendor master data, establish new supplier profiles, and help ensure payment records remain current and accurate.
• Record incoming payments, prepare deposits, and post transactions correctly across various entities and programs.
• Review employee card activity, expense documentation, and electronic payment records to ensure proper classification in the accounting system.
• Prepare monthly financial reporting, reconcile bank and trust accounts, and support period-end close activities for multiple company accounts.
• Compile audit schedules, assemble supporting documentation for external auditors, and gather information required for tax and regulatory filings such as Form 990 and 1099 reporting.
• Track fixed assets, depreciation, building-related expenses, and intercompany balances while coordinating transfers needed to resolve due to and due from accounts.
• Monitor accounts receivable and invoice processing, assist with annual budgeting, and help maintain adequate cash balances to support investment and operating needs.
• Provide oversight and cross-training for the Accounting Assistant while serving as backup for selected administrative duties when needed.