Position Overview The Controller is a hands-on accounting and administrative leader responsible for the accurate, timely, and disciplined execution of core financial and employee-administration processes across multiple restaurant entities and locations. This position owns the full accounts payable cycle, biweekly payroll processing, employee onboarding administration, and day-to-day supervision and development of the Office Assistant.

The Controller is expected to bring a strong financial accounting foundation, exercise sound judgment, maintain effective internal controls, identify and resolve discrepancies proactively, and operate as a reliable second level of ownership within the Corporate Accounting function. Core Role Expectations 1. Take responsibility for assigned processes and ensure they are completed accurately and on time. 2. Maintain accurate and organized financial records with appropriate supporting documentation. 3. Apply accounting knowledge when reviewing transactions, including correct entity/location allocation, general-ledger coding, recording transactions in the correct month, and maintaining proper supporting documentation. 4. Manage recurring deadlines effectively across multiple entities and restaurant locations. 5. Address routine discrepancies and communicate significant or unusual issues to management in a timely manner. 6. Provide day-to-day guidance, training, delegation, and review of the Office Assistant's work. Key responsibilities 1. Accounts Payable and Financial Accounting a. Own the full accounts payable cycle for multiple entities and restaurant locations, from invoice receipt and capture through approval, coding, payment preparation, and final filing. b. Manage XtraChef proactively and ensure invoices are entered accurately, assigned to the correct entity/location, coded appropriately, approved timely, and transmitted correctly to the accounting system. c. Review vendor statements and open-payables activity to identify missing invoices, duplicates, credits, unapplied items, aging concerns, and payment discrepancies. d. Communicate directly with vendors, chefs, managers, and internal stakeholders to resolve discrepancies and follow issues through completion. e. Verify appropriate support, approvals, and documentation before payment; maintain organized, audit-ready AP records. f. Apply financial accounting judgment to expense classification, entity allocation, general-ledger coding, and unusual transactions; escalate items requiring review when appropriate. g. Support account reconciliations, month-end close activities, audit requests, financial reporting support, and accounting projects as assigned. h. Identify recurring AP or accounting process breakdowns and recommend practical control or workflow improvements. 2. Payroll Administration a. Own the biweekly payroll process in Paylocity, including payroll-calendar management, employee changes, timecard review, correction follow-up, payroll preparation, validation, and final pre-submission review. b. Review timecards and payroll data for missing punches, unusual hours, incorrect rates, location/department errors, deductions, reimbursements, and other irregularities before payroll is finalized. c. Coordinate corrections with managers and Operations and ensure outstanding payroll issues are resolved by internal deadlines. d. Maintain accurate employee profiles, pay rates, departments, locations, status changes, and other payroll-related information. 3. Employee Onboarding & HR administration a. Own routine employee onboarding administration from receipt of hiring information through complete and accurate employee setup in Paylocity. b. Review new-hire documentation for completeness and accuracy, follow up on missing information, and coordinate with managers regarding start dates and required employee data. c. Maintain accurate employee records and data integrity across HR/payroll systems. d. Support employee changes, offboarding administration, workers' compensation/unemployment documentation, and other recurring HR administrative processes as assigned. e. Ensure onboarding and employee documentation is completed timely and maintained in an organized, confidential manner. 4. Office Leadership & Staff Supervision a. Provide direct day-to-day supervision of the Office Assistant, including training, delegation, workload prioritization, deadline management, and quality control. b. Establish clear expectations and recurring work routines for administrative responsibilities and ensure assigned tasks are completed accurately and on time. c. Review the Office Assistant's work, provide corrective coaching when needed, and escalate performance concerns appropriately. d. Oversee routine corporate-office organization, records, supplies, filing, and administrative workflows. e. Create cross-training and backup coverage so recurring office processes are not dependent on one individual. Required Skills and Qualifications

• Strong financial accounting background with demonstrated understanding of general-ledger accounting, account classification, reconciliation concepts, internal controls, and financial-record accuracy.
• Proven experience owning full-cycle accounts payable in a multi-entity or multi-location environment; hospitality or restaurant experience strongly preferred.
• Hands-on payroll processing experience; Paylocity experience strongly preferred.
• Experience with employee onboarding and HR/payroll system administration.
• Advanced working knowledge of QuickBooks Online; QuickBooks Desktop experience preferred.
• Experience with XtraChef or comparable invoice/AP workflow systems strongly preferred.
• Prior experience supervising, training, or managing administrative/accounting support staff.
• High attention to detail, strong organizational discipline, and ability to manage multiple recurring deadlines without repeated follow-up.
• Strong analytical and problem-solving skills with the ability to investigate discrepancies and determine appropriate next steps.
• Professional communication skills with vendors, managers, employees, and senior leadership.
• Bilingual English/Spanish required.

Pay:

$80,000.00 per year

Work Location:

In person