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DP
Data Processing Solutions
Accounting Administrative Assistant
Career Insights for Accounting Supervisor
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Scorecard
Based on Maryland data
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What they do
An Accounting Supervisor supervises accounting staff, assists with accounting and auditing for a company, and prepares financial reports. Works with other department or operations staff to track expenditures and manage budgets.
$95,942 / year median in Maryland
+2% projected growth
Job Description
Job Summary The Accounting Administrative Assistant manages daily front office and accounting activities while supporting the accounting team. This role ensures a welcoming environment for staff and visitors while assisting the Controller in maintaining accurate financial records, including accounts receivable, accounts payable, general ledger functions, and reconciliations.
Duties:
- Perform Accounts Payable / Receivable functions.
- Reconcile records internally and with external vendors or customers.
- Investigate questionable data and recommend actions to resolve discrepancies.
- Process financial transactions with accuracy and diligence.
- Manage incoming and outgoing mail, sorting and forwarding as appropriate.
- Order, receive, stock, and maintain inventory of office supplies, concessions, and workplace necessities.
- Coordinate office equipment maintenance, repairs, and vendor relationships.
- Maintain office calendars, schedule conference rooms, and oversee general organization.
- Support staff with administrative needs and requests.
- Maintain compliance with all company policies and procedures.
- Serve as primary contact, directing calls and taking messages.
- Manage visitor check-in and badge distribution; Courteously greet and direct guests to appropriate contacts or locations.
- Maintain customer confidence and protect operations by keeping financial information confidential.
- Perform other duties as assigned.
Qualifications :
- Minimum 3 years of combined administrative and accounting experience.
- Associates degree and relevant certification is a plus.
- Proficiency in accounting software (QuickBooks), databases, and Microsoft Office Suite.
- Strong attention to detail with fact-oriented, results-focused approach with accuracy.
- Professional written/verbal communication and interpersonal skills
- Customer service oriented with welcoming demeanor.
- Ability to multitask, organize, and prioritize in fast-paced environment.
- ConnectWise experience is a plus (preferred)
- Detail and fact oriented, results focused.
- Ability to organize and prioritize tasks as well as the office environment.
- Ability to support the five core principals of
DP Solutions:
Surprise & Delight; Teamwork; Own It; Our People Matter; Long Term View- Excellent verbal and written communication skills.
- Self-motivated with problem-solving mindset and initiative-taking approach
- Reliable, punctual, and strong work ethic