An Accounting Supervisor supervises accounting staff, assists with accounting and auditing for a company, and prepares financial reports. Works with other department or operations staff to track expenditures and manage budgets.
$22.00 - $25.00 per hour based on experience Position Summary Revive Exteriors is seeking a highly organized, self-motivated Office Administrator & Accounting Coordinator to support the daily operations of our growing company. This role combines accounting support, contract administration, and office coordination. The ideal candidate is detail-oriented, enjoys solving problems, can prioritize multiple tasks, and is committed to continually improving processes. This position plays a key role in keeping the office organized, ensuring financial transactions are processed accurately, maintaining contract documentation, and providing excellent customer support. Essential ResponsibilitiesAccounting & Financial Administration Process daily financial transactions using QuickBooks. Reconcile bank accounts and credit card transactions. Prepare and process daily bank deposits. Maintain accurate financial records and supporting documentation. Track receipts and ensure all expenditures are properly documented. Assist with accounts payable and accounts receivable functions. Monitor customer payments and follow up on outstanding balances. Assist with payroll processing, payroll documentation, and employee time records. Support month-end reconciliation and financial reporting activities. Work with outside accountants and management to ensure financial accuracy. Contract & Project Administration Create and establish new customer contracts and project files. Verify all required documentation has been received before project initiation. Maintain organized electronic and physical contract files. Ensure project documentation remains complete throughout the life of each project. Become knowledgeable about contract terms, warranties, payment schedules, and project scope. Research contract details to answer customer questions. Reference signed agreements when assisting with project concerns or resolving disputes. Coordinate documentation between customers, project managers, and office staff. Track contract status and ensure projects move efficiently through each stage. Customer Service & Communication Professionally answer incoming phone calls and emails. Research customer concerns before responding by reviewing contracts, notes, and project documentation. Communicate clearly and respectfully with homeowners, vendors, subcontractors, and employees. Help resolve customer concerns through accurate information and timely follow-up. Escalate complex issues to management when appropriate. Maintain positive customer relationships through responsive communication. Office Administration Read, prioritize, and respond to incoming emails. Maintain daily task lists and effectively prioritize competing responsibilities. Coordinate scheduling and administrative support for office operations. Maintain organized electronic filing systems. Prepare correspondence, reports, and business documents. Order office supplies and maintain office organization. Maintain employee records and personnel documentation. Support onboarding paperwork and administrative HR functions. Assist leadership with special projects as assigned. Process Improvement & Operational Support Help establish, document, and maintain standard operating procedures. Continuously evaluate office workflows for opportunities to improve efficiency. Create organized systems for contracts, accounting, customer communications, and administrative tasks. Assist management in implementing new operational processes. Help ensure procedures are consistently followed across the organization. Recommend improvements that reduce errors and increase productivity. Support technology implementation and office software improvements when needed. Reporting & Business Analytics Track key sales and operational performance indicators (KPIs). Prepare recurring reports for management. Assist with project profitability tracking. Monitor administrative metrics and identify trends. Support management with data needed for business planning and decision-making. QualificationsRequired Qualifications Experience using QuickBooks or comparable accounting software. Strong bookkeeping and general accounting knowledge. Excellent organizational and time management skills. Strong computer proficiency, including Microsoft Office and Google Workspace. Excellent written and verbal communication skills. Ability to manage multiple priorities in a fast-paced environment. Exceptional attention to detail and accuracy. Strong problem-solving skills and ability to work independently. Professional customer service skills. Ability to maintain confidentiality with financial and personnel information. Positive attitude and willingness to take ownership of responsibilities. Commitment to continuous learning and process improvement. Preferred Qualifications Experience in construction, roofing, remodeling, or home improvement industries. Experience with project-based businesses. Payroll processing experience. Contract administration experience. Human resources or employee records administration experience. Experience creating policies, procedures, or standard operating processes. Experience tracking KPIs and preparing business reports. Core Competencies The ideal candidate demonstrates: Exceptional organization Strong attention to detail Accountability Initiative Professionalism Financial accuracy Customer focus Problem-solving ability Adaptability Time management Integrity Process-oriented thinking Effective communication Team collaboration Physical Requirements Ability to sit and work at a computer for extended periods. Ability to occasionally lift office supplies or boxes weighing up to 25 pounds. Ability to communicate effectively in person, by phone, and electronically. Success in This Role After the first year, a successful Office Administrator & Accounting Coordinator will have: Established accurate and organized accounting records. Created consistent administrative procedures. Maintained organized contract documentation for every project. Improved office efficiency through documented workflows. Supported timely payroll and financial processing. Developed confidence in answering customer questions using contract documentation. Become a trusted administrative resource for employees, customers, and leadership. Helped build scalable systems that support the continued growth of Revive Exteriors. ! We are excited to meet you! Please attach your resume and a brief cover letter. Revive Exteriors is committed to equal opportunity employment. Employment decisions are based on qualifications, experience, and performance—not personal characteristics protected by law. We value a diverse workplace and strongly encourage women and men, people of color, LGBTQ+ individuals, people with disabilities, veterans, and individuals from historically underrepresented communities to apply.
