Accounting Administrative Assistant

Accounting Administrative Assistant White Packing Company, Inc. Raleigh, NC Job Details Full-time $45,000 - $51,000 a year 23 hours ago Benefits Disability insurance Health insurance Dental insurance 401(k) Paid time off Vision insurance 401(k) matching Life insurance Qualifications Accounting systems Customer communication Teamwork Word processing Research Driver's License QuickBooks Online QuickBooks Data entry Organizational skills Clerical experience Technical Proficiency Full Job Description Overview Join our dynamic team as an Accounting Admin and become a vital part of our financial operations! In this energetic role, you will support the accounting department by managing essential financial data, ensuring accuracy in record-keeping, and assisting with various accounting functions. Your proactive approach and attention to detail will help us maintain seamless financial processes, uphold compliance standards, and contribute to the overall success of our organization. This position offers an exciting opportunity to develop your expertise in corporate accounting while working in a collaborative and growth-oriented environment. Responsibilities Work independently on assigned tasks and responsibilities, with the understanding that all work is checked for accuracy and completeness. Review and process all transactions within the workflow system, to include incoming communications such as email. Validate all accounting and non-accounting transactions and ensure timely posting of these transactions. Manage product allocations (shortages) with customers and warehouses. Follow up on customer requests for information, etc. Manage Order changes (qty change, item change, date change) Coordinate out-bound freight with Warehouse-Customer-Broker Create invoices (Email/EDI/Portal) Follow up on past due account balances with sales and the customer Research customer payment deductions and OSD claims Coordinate any adjustments O/S/D, or Other. Record receipts / apply cash / deposit checks / verify ACH receipt Research and record customer credit/billbacks submitted to JJ and RLZ [warehouse allowance, promos]Verify supporting documentation for promotional activity (whether for deduction or check payment) Process new customer applications Create & send PO's to various vendors (may also require a separate vendor order form) Report inbound PO's to warehouse (SEFM / Wilco) Coordinate In-bound freight with Warehouse-Vendor-BrokerAccess customer portals for various needs & Communications, maintain as necessaryItem maintenanceFreight schedulingOSD reporting and claimsFollow Up / Coordinate special situations (returns/redeliver/re-direct, etc.) Clear Deductions (recurring & complex/disputable)Consumer complaint follow up / resolutionWeb-Site inquiry follow up. Process receipt of goods and vendor bills in accountingMonitor and process OSD claims with vendorsInteracts and communicates with customers and vendors; maintains filing system, and assists in other clerical functions. Maintain company presence on GS1 (UPC codes), EDI portals, and other Industry Data Warehouses (ex. Repositrack) Maintain / update customer facing product specificationsMaintain Internal Specifications folders / dataMaintain office organization: managing supplies, digital and physical filing systems, and vendor documentation. Queue checks for review / approval Generate various weekly reports in Excel from QuickBooks and customer data. Sales Analysis, Movement Reports Consumer complaint follow up / resolution Web-Site inquiry follow up. Post Office / Bank / Local errands Office / Breakroom supply InventoryCoordination with IT Provider / local vendors Perform all other duties and special projects as assigned. Other duties may be assigned as necessary Promote a positive working environment. Provides backup coverage to similar or other functions within the department. Strong mathematical skills combined with a keen eye for detail and organizational skills Requirement Software proficiency: Quickbooks Online, MS Excel Attention to detail and organization skills Strong data entry and/or word processing skills Analysis and Problem solving ability Valid Driver's license and dependable transportation

Pay:

$45,000.00 - $51,000.00 per year

Benefits:

401(k) 401(k) matching Dental insurance Disability insurance Health insurance Life insurance Paid time off Vision insurance

Work Location:

In person