Accounting Administrative Assistant Peterson Mechanical - 3.3 Fargo, ND Job Details Full-time From $18 an hour 15 hours ago Benefits Paid holidays Health insurance Dental insurance Paid time off Vision insurance Retirement plan Qualifications Spreadsheets Administrative experience High school diploma or GED Organizational skills Productivity software Business Associate's degree Quality data entry

Full Job Description Job Title:

Accounting Administrative Assistant Location:

On-site Job Type:

Full-Time Position Summary The Accounting Administrative Assistant supports the accounting department by performing clerical, administrative, and basic accounting tasks. This role involves maintaining financial records, processing transactions, assisting with reports, and ensuring smooth day-to-day office operations.

Key Responsibilities Accounts Payable & Receivable Support :

Enter purchase orders/subcontracts in Accounting software New job set up Match invoices with purchase orders and receiving documentation Correspond with vendors and respond to inquiries Reconcile vendor statements and resolve discrepancies Maintain vendor records, including W-9s and contact information

Administrative Support and Office Coordination:

Answer phones, greet visitors, and manage incoming communications Maintain office supplies Manage incoming and outgoing mail, deliveries, and packages Maintain organized filing systems (digital and paper) Provide general support to accounting and operations teams as needed Required Qualifications High school diploma or equivalent (Associate's degree in Accounting, Business, or related field a plus) Strong data entry skills with high level of accuracy Strong attention to detail, organization, and multitasking skills Ability to meet deadlines in a fast-paced environment Proficiency in Microsoft Office, especially Excel Preferred Qualifications Experience working in an office setting (construction office a plus) Experience with accounting or construction software (e.g., QuickBooks, Sage, Procore, or similar) Strong communication and problem-solving skills Ability to work independently or in a team and prioritize tasks effectively Benefits Competitive pay with annual increase Health insurance fully paid by company after 60 days of employment Dental and Vision insurance through Aflac Paid time off and holidays Retirement plan with up to 3% company match after one year of service

Pay:

From $18.00 per hour Expected hours: 40.0 per week

Benefits:

Dental insurance Health insurance Paid time off Vision insurance

Work Location:

In person