Accounting Supervisor Department:

Accounting/Finance Reports To:

Finance Manager Classification:

Full-Time FLSA Status:

Exempt Location:

East Penn Railroad Kennett Square, PA Position Summary The Accounting Supervisor is responsible for performing and overseeing day-to-day accounting and administrative functions while providing supervision and support to accounting staff. This position performs many of the transactional duties associated with an Accounting Clerk, including accounts payable, accounts receivable, reconciliations, data entry, recordkeeping, and general accounting support, while also providing oversight of payroll administration and accounting processes. The Accounting Supervisor serves as a working supervisor and is expected to remain actively involved in daily accounting activities while ensuring work is completed accurately, timely, and in accordance with company policies, internal controls, and applicable laws and regulations. Essential Duties and ResponsibilitiesAccounting and Financial Administration

• Perform and oversee daily accounting activities, including accounts payable, accounts receivable, cash receipts, invoicing, and general ledger transactions.
• Review invoices, purchase documentation, expense reports, and other financial records for accuracy, appropriate authorization, and proper coding.
• Enter and maintain accounting information within the company's accounting and financial systems.
• Prepare customer invoices and monitor outstanding accounts receivable balances.
• Assist with collection efforts and resolution of customer account discrepancies.
• Process vendor invoices and assist with the timely preparation of payments.
• Reconcile bank accounts, credit card accounts, general ledger accounts, and other financial records.
• Research and resolve discrepancies involving invoices, payments, account balances, and financial transactions.
• Prepare journal entries and supporting documentation as assigned.
• Maintain organized and accurate accounting records in accordance with company record-retention requirements.
• Assist with month-end and year-end closing activities.
• Assist in preparing financial reports, schedules, reconciliations, and supporting documentation for management.
• Provide documentation and assistance for internal and external audits.
• Assist with fixed asset records and other accounting schedules as needed. Payroll Administration and Oversight
• Oversee the company's payroll administration process to help ensure employees are paid accurately and timely.
• Review payroll information prior to processing, including employee hours, overtime, paid time off, deductions, reimbursements, bonuses, and other compensation adjustments.
• Review timekeeping records for completeness and identify discrepancies requiring correction or management approval.
• Coordinate with managers and Human Resources regarding payroll changes, new hires, terminations, compensation changes, deductions, and other employee-related payroll transactions.
• Review payroll registers and supporting reports for accuracy before final payroll approval.
• Assist with researching and resolving payroll discrepancies and employee payroll questions.
• Maintain appropriate payroll records and supporting documentation.
• Assist with payroll-related reconciliations and general ledger entries.
• Coordinate with payroll vendors and internal departments regarding payroll processing issues.
• Support year-end payroll activities, including review and reconciliation of W-2 information and other payroll-related reporting.
• Help ensure payroll processes are administered consistently with applicable federal, state, and local requirements and company policies.
• Maintain appropriate confidentiality of employee payroll and compensation information. Supervisory Responsibilities
• Provide day-to-day supervision, direction, and support to accounting employees.
• Assign and prioritize work to ensure accounting deadlines and departmental objectives are met.
• Review work completed by accounting staff for accuracy, completeness, and compliance with established procedures.
• Train and assist employees with accounting procedures, systems, and departmental expectations.
• Monitor employee performance and provide regular coaching and feedback.
• Assist management with employee performance evaluations and development plans.
• Identify performance, attendance, or conduct concerns and coordinate with management and Human Resources when corrective action may be necessary.
• Promote accountability, accuracy, teamwork, professionalism, and continuous improvement within the Accounting Department.
• Ensure appropriate segregation of duties and adherence to established internal controls.
• Serve as a resource for employees regarding routine accounting and payroll procedures.
• Provide coverage and hands-on assistance during periods of high workload, employee absences, or critical accounting deadlines.
• Escalate significant accounting, payroll, compliance, or internal-control concerns to appropriate management. Additional Responsibilities
• Assist management with developing and improving accounting procedures and internal controls.
• Identify opportunities to improve efficiency, accuracy, and consistency within accounting and payroll processes.
• Maintain confidentiality of company financial, employee, payroll, customer, and vendor information.
• Work collaboratively with Human Resources, Operations, management, vendors, customers, and other departments.
• Assist with special projects and financial analysis as requested.
• Perform other duties and responsibilities as assigned. Required Qualifications
• Associate degree in Accounting, Finance, Business Administration, or a related field preferred; equivalent combination of education and relevant experience may be considered.
• Minimum of 3-5 years of accounting, bookkeeping, or related financial experience.
• Previous supervisory, lead, or team oversight experience preferred.
• Experience with payroll administration or payroll processing strongly preferred.
• Working knowledge of accounts payable, accounts receivable, general ledger accounting, reconciliations, and basic accounting principles.
• Strong proficiency with Microsoft Excel and other Microsoft Office applications.
• Experience with accounting, ERP, payroll, and/or HRIS systems.
• Ability to work with confidential financial and employee information.
• Strong attention to detail and commitment to accuracy.
• Strong organizational and time-management skills with the ability to manage multiple priorities and deadlines.
• Effective written and verbal communication skills.
• Strong problem-solving skills and the ability to research and resolve discrepancies independently. Preferred Qualifications
• Bachelor's degree in Accounting, Finance, Business Administration, or a related field.
• Five or more years of progressively responsible accounting experience.
• Previous experience supervising accounting or administrative employees.
• Experience administering multi-state payroll.
• Experience with Paycom or similar payroll/HRIS platforms.
• Experience working in a multi-location organization.
• Experience supporting month-end and year-end close processes and financial audits. Knowledge, Skills, and Abilities The successful candidate should demonstrate:
• Strong knowledge of basic accounting principles and practices.
• Understanding of payroll administration and payroll controls.
• Ability to review the work of others and identify errors or inconsistencies.
• Ability to effectively supervise employees while remaining actively involved in daily accounting functions.
• High degree of integrity, discretion, and confidentiality.
• Strong analytical and problem-solving abilities.
• Ability to communicate effectively with employees at all levels of the organization.
• Ability to work independently while contributing to a collaborative team environment.
• Ability to meet strict payroll, accounting, and reporting deadlines.

Work Environment This position primarily operates in a professional office environment and routinely uses standard office equipment, computers, accounting systems, and payroll/HRIS software. The position requires regular interaction with employees, managers, vendors, customers, and other members of the organization. Physical Requirements While performing the duties of this position, the employee is regularly required to sit, communicate verbally and in writing, and operate a computer and other office equipment. The employee may occasionally be required to stand, walk, reach, bend, and lift or move typical office materials. Disclaimer This job description is intended to describe the general nature and level of work performed by employees assigned to this position. It is not intended to be an exhaustive list of all duties, responsibilities, qualifications, or working conditions. Management reserves the right to modify, add, or remove duties and responsibilities as business needs require.

Pay:

From $65,000.00 per year

Benefits:

401(k) Dental insurance Health insurance Life insurance Paid time off Vision insurance

Work Location:

In person