Accounting Supervisor, (A261910-3), 211, Accounting

Supervises accounting staff to ensure accuracy of financial statements and journal entries. Reviews financial transactions and reporting for assigned funds and grants, trains employees, and liaises with other City departments to prepare budgets. Maintain accurate and current financial information for all City funds; prepare and report the financial condition of the City's Governmental, Proprietary, and Fiduciary Funds. Manage and invest the city's cash to maximize interest earnings while ensuring the preservation of capital and maintaining the investment sufficiently liquid to enable the City to meet all operating requirements.

ESSENTIAL DUTIES & RESPONSIBILITIES

The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by employees in this job. Employees may be requested to perform job-related tasks other than those specifically presented in this description. Supervises, directs, and evaluates assigned staff.

Supervisory functions include:

makes hiring and termination decisions; prioritizes assignments and directs work; develops and oversees employee work schedules and approves time away from work; provides and/or facilitates employee training and development; approves/processes employee concerns and problems and counsels or disciplines as appropriate; completes employee performance appraisals; determines or makes recommendations regarding new hire salaries and salary changes; and acts as liaison between employees and management. Reviews and finalizes account balances and creates year-end financial reports. Prepares journal entries and quarterly financial reports to reflect the correct assets, liabilities, revenues, and expenses for the month. Participates in grant reporting including submitting reimbursement requests, quarterly financial status reports, and other reporting requirements. Assists department personnel with questions regarding accounting, purchasing, payroll, cash receipts, and miscellaneous receivables. Review, analyze, correct if necessary, and update system generated journal entries for cash, revenues, and receivables on a daily basis. Analyze general ledger accounts and generate adjusting journal entries to record administrative fees between funds. Review and record charges for interdepartmental receivable. Review, verify, and approve accounting staff journal entries. Review and record interfund operating transfers between funds. Review and record payments for construction contract. Review and analyze expenditure related to grants. Develop spreadsheet and record amount due from other federal, state, and local agencies. Review grants and prepare final documents for grants that expire during the month. Review City Council agenda items and record proper action for items approved by City Council. Develop and maintain spreadsheet to distribute interest earnings for all funds based on average cash balances. Prepare monthly billings and progress reports for federal, state, and local agencies. Prepare monthly and quarterly reports for federal, state, and local grants. Generate and analyze Balance Sheet, Revenue Report and Expenditures Report to produce monthly and quarterly financial statements. Conduct performance evaluations and make recommendations regarding employee job performance. Conduct interviews for vacant positions in the Accounting Division and make recommendation to the Department Director. Supervise and provide the necessary training to the Accounting Division staff. Plan, Assign, and schedule work for accounting staff division. Work closely with the external auditors to ensure that the annual report is accurate and complete. Coordinate and update Statistical Section of the Annual Financial Report. Assist the budget officer in compiling budget; develop, review and make changes requested by budget officers until final summaries are presented to City Council. Assist in compiling all the information necessary to prepare the final report as well as implement new formats requested by the Government Finance Officers Association. Assists in maintaining good communication between staff, visitors and other business contacts. Must follow all rules of telephone courtesy in all telephone communications. Will be required to drive a City vehicle for city business use. Performs other duties as assigned.

COMPETENCIES FOR SUCCESSFUL PERFORMANCE OF JOB DUTIES

Knowledge of:

Knowledge of modern office procedures and methods including computers and applicable software. Knowledge of English grammar, spelling, and punctuation. Knowledge of the principles and practices of employee supervision. Knowledge of reporting requirements. Knowledge of generally accepted accounting principles. Knowledge of accounting system. Knowledge of grant guidelines Knowledge of general accepted accounting principles, practices and procedures and of their applications to a variety of accounting transactions and problems. Knowledge of Governmental Accounting, Auditing, and Financial reporting Standards as published by the Governmental Accounting Standard Board. Knowledge of computer software such as word processors and financial spreadsheets. Knowledge of general office procedures, practices, systems and equipment as applied to financial operations. Knowledge of financial data bases and relevant computer applications.

Skills and Abilities:

Skill in organization and time management Skill in performing a variety of duties, often changing from one task to another of a different nature. Skill in operating a personal computer, typewriter and calculator as needed. Ability to communicate effectively, both orally and in writing. Ability to establish and maintain effective working relationships. Ability to meet schedules and deadlines of the work. Ability to maintain the confidentiality of information and professional boundaries. Ability to analyze the data from the accounting system. Ability to review and provide revisions to financial reports. Ability to analyze financial reports. Ability to prepare financial reports and statements in accordance with predetermined requirements. Ability to maintain good planning and organizational skills. Ability to use computer hardware, various software programs and technologies, including word processing and spreadsheet programs. Ability to speak before public groups and make presentations. Ability to give directions to and gain compliance from assigned staff. Ability to perform strenuous and routine work. Ability to maintain a valid Texas Driver License and a good driving record. Ability to maintain harmonious and effective working relationships with other employees and respond to general public complaints. Ability to project a positive and professional image of the City of Laredo. Ability to comply with all City of Laredo's policies and procedures. Ability to maintain good health and physical condition sufficient to permit the full performance of the duties of the position.

WORK ENVIRONMENT/CONDITIONS AND PHYSICAL DEMANDS

Physical Effort Requirements Position will have the following exposures Office or similar indoor environment, relatively free from unpleasant environmental conditions or hazards. Exerting up to 10 pounds of force occasionally, a negligible amount of force frequently, and/or constantly having to lift, carry, push, pull, or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met. Work Environment Locations Position will require the employee to work in the following types of work environments Never Street environment (near moving traffic) Construction site Seldom Outdoor environment Confined space Warehouse environment Sometimes Vehicles Often Office or similar indoor environment Exposures Position will require the employee to be exposed to the following environmental elements Never Individuals with known violent backgrounds Extreme cold (below 32 degrees) Extreme heat (above 100 degrees) Communicable diseases Moving mechanical parts Fumes or airborne particles Toxic or caustic chemicals or substances Loud noises (85+ decibels such as heavy trucks, jack hammers, construction) Seldom Individuals who are hostile or irate Travel Position will require the employee to travel

Never:

International travel

Seldom:

National travel

Sometimes:

Regional travel Frequently Local travel Required Education and Experience Bachelor's degree from an accredited• college or university in Accounting, Finance, or a related field At least five (5) years of experience in accounting, bookkeeping, or related field •Council of Higher Education Accreditation (C.H.E.A.) Required Licenses or Certifications Valid Texas Driver License. If applicant holds an out-of-state license, a State of Texas Driver License must be obtained within 6 months of employment. As part of the minimum requirements for all positions with the City of Laredo, a thorough background check and certified school transcripts will be required from all applicants who are offered employment. Effective February 24, 1997, all selected applicants are required to undergo a drug and alcohol test prior to employment. Effective January 7, 2008, all persons in safety-sensitive functions/positions, as per City of Laredo Drug and Alcohol Policy definition, shall be subject to random drug and alcohol testing. A person with a disability who needs a reasonable accommodation related to a selection process is requested to contact the Human Resources Department at (956) 791-7480 two days prior to the scheduled interview and/or test if applicable. City of Laredo is an Equal Opportunity/Affirmative Action/Pro Disabled and Veteran Employer. We welcome differences in the form of gender, race, ethnicity, disability, geography, socioeconomic status, age, politics, religion, philosophy, sexual orientation, or gender identity. All applicants who share this goal are encouraged to apply. Must be able to function in a principle-based organization that has a culture built on character and core values.