An Accounts Payable or Receivable Manager manages accounting staff with specific responsibility for maintaining records of accounts payable (company expenses or bills to be paid) and accounts receivable (outstanding invoices or amounts owed to a company). Uses specialized accounting software to create account databases and financial reports.
Overview We are seeking a proactive and strategic Accounts Receivable (AR) Manager to lead our billing and collections operations. Cash flow is highly seasonal, concentrated around major holidays like the 4th of July and New Year's Eve, manage high-volume peak seasons and lead our AR team. The ideal candidate thrives in a fast-paced environment, possesses strong leadership and analytical skills.
Key Responsibilities Seasonal Cash Management :
Design and execute aggressive collection strategies to maximize cash recovery during and immediately following peak holiday selling seasons.
Customer Account Reconciliation :
Rapidly investigate, gather internal and external data from customer/portal/carriers to investigate and resolve disputes, short pay and claims management.
Team Leadership :
Supervise, train, and scale the AR staff to handle peak volume increases during high-demand months.
Financial Reporting & Forecasting :
Prepare AR aging reports, customer payment status reporting, shrink analysis in conjunction with the sales team leadership review.
Compliance & Security :
Ensure compliance with company internal controls and GAAP. Year end
Audit :
Timely gather support documentation from audit request. Periodic AR Sub-system closing and reconciliation : Execute the formal closing of the Accounts Receivable sub-system according to the financial calendar, ensuring all seasonal billings and credit memos are finalized, perform reconciliation of AR reports to General Ledger, identify and resolve any variances.
On Demand Analysis:
Handle the unpredictable requests, seasonal spikes, and management data needs. Collaborate with
Credit Department and Sales Team:
Partner closely with the Credit Department and Sales Team to seamlessly transition accounts from initial credit approval to active billing and collection cycles. Ensure alignment with Credit Department on accounts that should be placed on credit hold and turned over to collection agency.
Qualifications & Skills Education :
Bachelor's degree in Accounting, Finance, or a related field preferred.
Experience :
Accounts receivable experience, with at least 2 years in a leadership role and experience in highly seasonal industries is preferred.
Industry Insight :
Familiarity with diversification of a variety of channels of business (National Chains, Distributor/Wholesale), claims management, customer return rights and payment terms (pay by scan or pay by invoice).
Software :
Proficiency in comprehensive ERP system (JDE, SAP, Oracle, Microsoft) and advanced Microsoft Excel skills.
Communication :
Exceptional communication skills to manage customer, staff and management.
Work Environment:
Full-time position, Monday through Friday. Standard business hours (8:00 a.m. to 5:00 p.m.), with occasional overtime as needed to meet business requirements. Duties consist predominantly of desk-based work using a computer, telephone, and other standard office equipment.
Pay:
$65,000.00 - $75,000.00 per year
Benefits:
401(k) 401(k) matching Dental insurance Disability insurance Employee assistance program Flexible spending account Health insurance Health savings account Life insurance Paid sick time Paid time off Vision insurance
