Accounts Payable Manager

Accounts Payable Manager soho square solutions - 4.0 El Segundo, CA Job Details Full-time $65,000 - $120,000 a year 2 hours ago Benefits Health insurance Dental insurance Paid time off Parental leave Vision insurance Life insurance Paid sick time Qualifications Business financial process improvement Accounting systems Financial close processing Teamwork Internal controls Financial data reconciliation Accounts payable Automation Sales tax Invoice payment processing Attention to detail QuickBooks Accounting and finance experience Cash management Cross-functional collaboration Month-end close Cross-functional communication Account reconciliation

Full Job Description Job Title :

Accounts Payable Manager Job Type:

Full Time -

Permanent Location:

El Segundo, CA Employment Type:

Full-time About this role Client is s seeking an AP Manager to own our end-to-end accounts payable operations. We process 800-1,300 invoices monthly across fragmented systems (QuickBooks, ION, and Ramp) with no automatic integration or three-way match. This role will manage the full invoice-to-payment cycle, build scalable AP infrastructure, and establish the controls and processes needed to support our growth from prototype development through production ramp. This is a hands-on role with significant ownership. You'll process high volumes while simultaneously building the systems, controls, and documentation that will scale with the company. You'll partner closely with Supply Chain on procurement workflows and with Finance leadership on cash management strategy and ERP implementation planning. Responsibilities Invoice Processing & Management Process 800-1,300+ invoices monthly across QuickBooks, ION, and Ramp Review, code, and approve invoices ensuring proper GL account assignment, project codes, and class accounting Perform manual three-way matching across disconnected systems until ERP implementation Handle employee and candidate reimbursements, corporate card reconciliations, and ad-hoc payment requests Manage vendor setup, W-9 collection, and vendor master data maintenance Payment Processing & Vendor Management Execute payment runs to capture early payment discounts and avoid late penalties Serve as primary point of contact for 150+ active vendors; resolve inquiries, disputes, and statement reconciliations Coordinate with Procurement on vendor onboarding, contracts, and payment terms Monitor aging reports and resolve payment holds or exceptions Process & Controls Build scalable AP infrastructure with automations where possible Design and document AP policies, procedures, and workflows for a scaling organization Implement approval matrices, segregation of duties, and fraud prevention controls Build audit-ready documentation and support external audits System Optimization & ERP Readiness Maximize functionality of existing tools: Ramp Pro automation, ION workflows, QuickBooks coding rules Document current-state processes and pain points to inform 2026 ERP requirements Lead AP workstream for ERP selection, implementation, and data migration Compliance & Cross-Functional Partnership Maintain 1099 vendor tracking and support sales/use tax compliance and annual filings Partner with Supply Chain and Receiving on purchase order workflows and vendor management Train employees on policies, Ramp usage, and invoice submission requirements Required Qualifications 5+ years of accounts payable experience, with at least 2 years in a senior or lead AP role Experience processing high-volume AP (500+ invoices/month) in a fast-paced environment Proficiency with AP automation tools and ERP systems Strong understanding of three-way match processes, GL coding, and month-end close procedures Experience with 1099 reporting, sales/use tax compliance, and audit support Track record of building or improving AP processes and controls Excellent attention to detail and ability to manage competing priorities Strong communication skills for vendor management and cross-functional collaboration Desired Qualifications Hardware, manufacturing, or aerospace/defense industry background Experience with government contract accounting (FAR/DFARS) Familiarity with Ramp, QuickBooks, and/or ION Experience supporting ERP implementations or system migrations SQL or reporting tool proficiency for building AP analytics Experience in high-growth companies navigating significant scale.

Pay:

$65,000.00 - $120,000.00 per year

Benefits:

Dental insurance Health insurance Life insurance Paid sick time Paid time off Parental leave Vision insurance

Experience:

Accounts payable: 10 years (Required)

QuickBooks:

10 years (Required)

Work Location:

In person