Disbursement Manager

Join our rapidly growing online auction services company with 390+ employees. As a subsidiary of a publicly traded company, we process hundreds of disbursement transactions daily across the nation and internationally. We're looking for a Disbursement Manager to join our Finance team and lead the accurate, timely, and compliant execution of key disbursement functions across the business. This role is responsible for overseeing accounts payable operations, consignor settlements, and corporate credit card program administration , while ensuring strong internal controls and a high standard of service for vendors, consignors, and internal stakeholders. The ideal candidate is a collaborative and detail-oriented finance professional who can balance operational excellence with continuous improvement. In this role, you will work closely with cross-functional partners to enhance systems, streamline processes, support procurement initiatives, and help strengthen the foundation of our financial operations. The Disbursement Manager is part of a Team responsible for processing and managing accounts payable operations, consignor settlements, and corporate credit card program administration. This role ensures accurate, timely, and compliant processing of all disbursements while maintaining strong internal controls and fostering productive relationships with vendors, consignors, and internal stakeholders. The Disbursement Manager works closely with the rest of the Finance team to evaluate system enhancements, streamline processes, and support procurement initiatives.

Responsibilities:

Vendor Payables Work with the Finance Team to manage volumes and process full-cycle accounts payable transactions, including invoice receipt, coding, approval routing, and payment execution across check, ACH, wire, and virtual card methods. Ensure invoices are processed accurately and in accordance with contractual payment terms, taking advantage of early payment discounts where applicable. Maintain and enforce AP policies and procedures, ensuring compliance with internal controls, GAAP standards, and regulatory requirements. Manage the vendor master file, including new vendor onboarding, banking information validation, and W-9/W-8 collection for 1099 and tax reporting purposes. Support month-end, quarter-end and fiscal year-end AP close activities, including accruals, account reconciliations, and aging analysis. Prepare and analyze AP metrics and KPIs. Manage annual 1099 preparation and filing processes, ensuring timely and accurate reporting to vendors and the IRS. Consignor Settlements Process end-to-end consignor settlement transactions, ensuring timely and accurate disbursement of funds to consignors in accordance with contractual agreements. Partner with Sales, Operations, and Technology teams to resolve settlement discrepancies and disputes professionally and efficiently. Maintain settlement schedules and proactively communicate payment timelines to internal and external stakeholders. Develop and maintain settlement reporting, providing visibility into payment volumes, outstanding balances, and exception trends. Ensure consignor banking information is properly verified and maintained in accordance with fraud prevention and data security protocols . Support the onboarding of new consignor programs by establishing settlement workflows and controls. Corporate Credit Card Program Administer the corporate credit card program, including card issuance, credit limit management, cardholder support and out-of-pocket/ mileage reimbursements. Develop and enforce credit card program policies, ensuring appropriate use, timely expense submission, and compliance with company spending and budget guidelines. Review and audit cardholder transactions for policy compliance, flagging exceptions and coordinating with management on corrective actions. Assist with the reconciliation of corporate credit card statements, ensuring charges are accurately coded and posted to the general ledger within required timeframes. Provide training and ongoing support to cardholders and approvers on program policies, expense tools, and best practices. Monitor program utilization and spending trends, reporting insights to Finance leadership and recommending program enhancements as appropriate. Lead training for new hires on corporate card processes and policies. Assist in the creation and configuration of budget templates to support departmental expense planning and monitoring. Procurement & Process Development Assist with the development and implementation of procurement processes, including purchase order workflows and vendor management procedures. Support procurement system enhancements and purchase order tracking. Partner with departments to establish procurement best practices and controls. Identify opportunities to streamline vendor onboarding and purchasing processes. Collaboration & Process Improvement Identify and implement process automation and system enhancement opportunities to improve efficiency, reduce manual touchpoints, and strengthen controls. Continuously evaluate end-to-end disbursement workflows to identify bottlenecks, redundancies, and manual processes, designing and implementing scalable solutions that increase throughput and improve accuracy. Partner with IT and Finance on ERP and payment system upgrades, integrations, or implementations related to disbursement functions. Serve as subject matter expert during internal and external audits, providing documentation, reconciliations, and process narratives. Maintain awareness of industry trends, payment technology advancements, and regulatory changes relevant to disbursement operations. Support implementation and process improvement of procurement processes. Undertake additional assigned duties as requested. To view full details and how to apply, please login or create a Job Seeker account