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Accounts Payable Manager
Career Insights for Accounts Payable / Receivable Manager
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Scorecard
Based on New Jersey data
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What they do
An Accounts Payable or Receivable Manager manages accounting staff with specific responsibility for maintaining records of accounts payable (company expenses or bills to be paid) and accounts receivable (outstanding invoices or amounts owed to a company). Uses specialized accounting software to create account databases and financial reports.
$114,380 / year median in New Jersey
+2% projected growth
Job Description
Accounts Payable Manager at US CareerLink Accounts Payable Manager at US CareerLink in Weehawken, New Jersey Posted in about 12 hours ago.
Type:
full-time
Location:
This is an on-site role based in Oceanside, NY . Candidates should be comfortable commuting to Oceanside before applying. A confidential New York construction firm is hiring an Accounts Payable Manager to manage A/R, A/P, monthly billing cycles, vendor coordination, and project accounting support. This role is a strong fit for someone with construction accounting experience who has handled construction billing, progress billings, AIA
G702/G703
payment applications, retainage tracking, vendor payments, and QuickBooks Desktop in a project-based environment. Responsibilities
- Manage customer invoicing and vendor payment workflows in QuickBooks Desktop.
- Process weekly vendor invoices, verify coding, reconcile vendor statements, and ensure payments are issued within agreed terms.
- Monitor outstanding customer balances, follow up on overdue invoices, and maintain A/R aging reports.
- Lead monthly progress billing cycles, including
AIA G702/G703
applications, schedules of values, lien waivers, certified payroll support, and retainage reporting.
- Prepare monthly billing packages based on percent-complete updates from project managers.
- Maintain billing logs, contract files, change order documentation, vendor profiles, W-9s, certificates of insurance, and 1099 support.
- Coordinate with project managers, operations, finance, vendors, and clients to confirm billable items, approved change orders, and contract compliance.
- Support month-end close by reconciling accounts, verifying financial data, and preparing A/P and A/R summaries for leadership.
- Support internal and external audits by preparing transaction reports, bank reconciliations, invoice copies, proof of payment, and contract documentation.
- Improve billing workflows through better tracking, reminders, documentation, and standardized templates. Qualifications
- Experience in construction accounting, project accounting, billing, A/P, A/R, or a similar finance/operations role.
- Working knowledge of QuickBooks Desktop.
- Hands-on experience with progress billing, AIA
G702/G703
applications, retainage, lien waivers, schedules of values, and change order documentation.
- Strong Excel, reporting, reconciliation, and documentation skills.
- Ability to work closely with project managers and operations teams in a deadline-driven construction environment.
- Highly organized, detail-oriented, and comfortable owning follow-up with vendors, clients, and internal stakeholders.
- Experience with certified payroll, insurance certificates, 1099 reporting, and audit documentation is a plus. Benefits
- Medical insurance
- Dental insurance
- 401(k) eligibility after three months
- Potential annual bonus Compensation $110,000
- $125,000 base salary, depending on experience.