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Job Description
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Full Time Accounts Receivable Manager:
Beaumont School Beaumont School Title:
Accounts Receivable Manager Summary:
The Accounts Receivable Manager is a member of the school's Finance Department and will oversee all aspects of student accounts, school receipts, and collections.
Reports to:
Controller Status:
Exempt, full-time, year-round
Specific Responsibilities and Expectations:
Student Accounts and Accounting 1. Maintain accurate student accounts in Blackbaud Billing Management, including calculation of amounts owed, establishing payment plans, and recording of student fees to individual accounts 2. Collect and record payments, financial aid, and credits to student accounts 3. Delinquency follow-up with parents, advising school leadership of status and concerns 4. Serve on the Financial Aid and Scholarship Committee, maintaining financial aid waiting list and keeping the Controller and Director of Admissions informed 5. Prepare and electronically maintain required financial enrollment information, verifying receipts for all students and timely related follow-up 6. Liaison between the State of Ohio Department of Education and Workforce (ODEW), parents, Beaumont's Admissions Office, and Principal to facilitate state scholarship renewals; working with families to ensure timely receipt of required renewal information and tracking of scholarship checks for parent signature 7. Attend Open House, related admissions events and curriculum night 8. Prepare tuition and fee announcements for new and returning students 9. Coordinate with Catholic Diocese of Cleveland on Diocesan Tuition Assistance, Fund a Dream, Angel Scholarship Fund and emergency grant applications Administrative Support 1. Process ACH (Automatic Clearing House) transactions (refunds, HSA, vendor payments, etc.) 2. Draft letters, forms, and place phone calls as needed 3. Timely Finance Department reminders drafted for parent newsletter 4. Maintain and organize hard copy and electronic files 5. Provide support to Formsite users 6. Weekly check deposits 7. State of Ohio Auxiliary Funds recordkeeping Monthly and Annual Reporting 1. Reconcile ODEW deposits and student accounts at end-of-month and end-of-fiscal year 2. Import/record Blackbaud Raiser's Edge NXT deposits in Blackbaud Financial Edge NXT, coordinating with Advancement Office 3. Monthly Billing Management
QUALIFICATIONS
Education:
Bachelor's degree preferred, preferably in accounting/finance and/or education
Experience:
Minimum of three years' accounting experience Knowledge, skills, and abilities: The Accounts Receivable Manager must possess exceptional verbal and written communication skills while maintaining confidentiality. Accountability, proactivity, organization, communication, and follow-through are critical skills. The successful candidate should be professional, focused, highly motivated, sensitive to constituents' needs, able to work independently, results-oriented, and interested in working in a dynamic, educational organization. Understanding the general principles and practices of accounting and finance in a paperless office is helpful. Ability to work with Microsoft Word, Microsoft Excel, and Adobe Acrobat is needed. Experience with Blackbaud Billing Management, Raiser's Edge NXT, Financial Edge NXT, and ODEW is highly preferred Salary and Benefits 1. Salary is commensurate with experience 2. Medical, dental, vision, life 3. 403(b) retirement plan 4. Tuition remission for eligible employees Application Process Please apply online at https://www.beaumontschool.org/about/employment where you can submit a letter of interest and resume in .pdf format Range 50000 — 55000 Apply to this position First Name Last Name Phone Email Cover Letter (PDF only) Resume (PDF only) Other Supporting Materials (PDF only) Comments Submit
